Purchase Order Professor in Japan Tokyo –Free Word Template Download with AI

Purchase Order No.: UOT-2025-PO-04872
Date of Issue: 14 June 2025
Valid Until: 14 September 2025 Payment Terms: Net 60 Days
Currency: Japanese Yen (JPY)
Incoterms: DDP Tokyo, Japan Issuing Authority — Professor Details Requesting Professor: Professor Kenji Tanaka, Ph.D.
Title: Chair Professor of Advanced Materials Science
Department: Department of Materials Engineering, Faculty of Science
Institution: The University of Tokyo, 7-3-1 Hongo, Bunkyo-ku, Tokyo 113-0033, Japan
Office Phone: +81-3-5841-5311
Email: [email protected]
Research Grant Reference: JSPS KAKENHI Grant No. 24H01234 (Fiscal Year 2025) Supplier Information Supplier Name: Nippon Scientific Instruments Co., Ltd.
Address: 2-14-8 Shibuya, Shibuya-ku, Tokyo 150-0002, Japan
Phone: +81-3-3477-8890
Registered Tax ID: 40-20100123456
Contact Person: Mr. Hiroshi Yamamoto, Sales Director Line Items — Equipment and Services for Professor Tanaka's Laboratory

No.	Description	Qty	Unit Price (JPY)	Total (JPY)	Delivery Location
1	High-Resolution Transmission Electron Microscope (HR-TEM), Model JEM-3200FS, with cryo-stage and energy-dispersive X-ray spectrometer, for Professor Tanaka's nanomaterials research programme	1	48,500,000	48,500,000	Lab 412, Hongo Campus, Tokyo, Japan
2	Atomic Force Microscope (AFM), Model Dimension Icon, with liquid cell and thermal module, for surface characterisation experiments supervised by the Professor	1	12,800,000	12,800,000	Lab 412, Hongo Campus, Tokyo, Japan
3	Ultrahigh Vacuum (UHV) Sputter Coater, Model JEC-360MP, for thin-film deposition research under the Professor's direction	1	6,200,000	6,200,000	Lab 415, Hongo Campus, Tokyo, Japan
4	Reagent-grade Titanium Dioxide nanoparticles (50 nm, 1 kg), certified for academic research use by the Professor's group	10	185,000	1,850,000	Chemistry Store, Hongo Campus, Tokyo, Japan
5	Annual calibration and maintenance service contract for all instruments listed above, including on-site technician visits in Tokyo, Japan	1	3,400,000	3,400,000	Hongo Campus, Tokyo, Japan
6	Technical training programme (5 days) for the Professor's postdoctoral researchers and graduate students, conducted at the supplier's facility in Tokyo, Japan	1	950,000	950,000	Supplier Training Centre, Shibuya, Tokyo, Japan
Subtotal:				73,700,000
Consumption Tax (10%):				7,370,000
Grand Total (JPY):				81,070,000

Terms and Conditions

This Purchase Order is issued by The University of Tokyo, located in Bunkyo-ku, Tokyo, Japan, and is governed by the laws of the State of Japan. All disputes arising from this Purchase Order shall be resolved under the jurisdiction of the Tokyo District Court.
All items specified herein are to be delivered to the designated laboratory facilities on the Hongo Campus, Tokyo, Japan, no later than 31 August 2025. The Professor's research schedule requires timely installation and commissioning prior to the autumn semester.
The supplier shall provide full installation, alignment, and initial calibration of all major instruments at the delivery location in Tokyo, Japan. A written commissioning report signed by both the supplier's engineer and Professor Tanaka shall be required before acceptance.
Payment shall be made within sixty (60) calendar days of receipt of a valid invoice and the signed commissioning report. Payment shall be processed via bank transfer to the supplier's registered account in Japan. The University of Tokyo reserves the right to withhold payment in the event of non-conforming delivery.
All equipment must comply with the safety and electromagnetic compatibility standards set forth by the Japanese Ministry of Education, Culture, Sports, Science and Technology (MEXT) and the Radio Law of Japan. The supplier warrants that all items are new, unused, and free from defects.
The annual maintenance contract (Item 5) shall commence upon the date of final acceptance and shall include a minimum of four on-site service visits per year at the Tokyo laboratory. Emergency response time shall not exceed forty-eight (48) hours for critical instrument failures.
The training programme (Item 6) shall be scheduled in consultation with Professor Tanaka and shall be conducted in Japanese or English at the supplier's discretion, provided that all technical documentation and manuals are available in both languages.
Any modifications, substitutions, or changes to the specifications listed in this Purchase Order must be approved in writing by Professor Tanaka and the University's Research Procurement Division before implementation. Verbal agreements are not binding.
The supplier shall maintain full insurance coverage for all goods in transit to Tokyo, Japan, and shall bear all risk of loss or damage until the items are formally accepted at the delivery location.
This Purchase Order constitutes the entire agreement between the parties and supersedes all prior negotiations, representations, or agreements relating to the subject matter herein. No amendment shall be effective unless made in writing and signed by authorised representatives of both parties.

Authorisation and Signatures

For The University of Tokyo (Buyer)

Professor Kenji Tanaka, Ph.D.
Chair Professor, Dept. of Materials Engineering
The University of Tokyo, Tokyo, Japan
Date: _______________

For Nippon Scientific Instruments Co., Ltd. (Supplier)

Mr. Hiroshi Yamamoto
Sales Director
Nippon Scientific Instruments Co., Ltd., Tokyo, Japan
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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