Purchase Order Professor in Philippines Manila –Free Word Template Download with AI
College of Science and Engineering
1001 University Avenue, Diliman, Quezon City, Philippines Manila Region
Telephone: (02) 8920-8000 | Email: [email protected]
Tax Identification Number (TIN): 000-123-456-000
Purchase Order No.: UPM-PO-2025-04872Buyer / Requisitioning Department
Department of Physics and Astronomy
College of Science and Engineering
University of the Philippines Manila
1001 University Avenue, Diliman
Philippines Manila, 1101
Requisitioned By: Professor Dr. Maria L. Santos
Designation: Professor of Theoretical Physics
Employee ID: UPM-EMP-2003-0412
Supplier / Vendor
SciTech Instruments Philippines, Inc.
Unit 1204, Ayala Center, Makati City
Philippines Manila Metropolitan Area, 1226
TIN: 201-567-890-000
Telephone: (02) 8881-2345
Email: [email protected]
Order Details
Date of Purchase Order: June 15, 2025
Required Delivery Date: July 15, 2025
Delivery Location: Physics Laboratory Building, Room 302, University of the Philippines Manila, Philippines Manila
Payment Terms: Net 30 days from date of invoice
Payment Method: Check / Bank Transfer (BDO Unibank, Account No. 0001-2345-6789)
Authorized Signatories
Prepared By: Prof. Dr. Maria L. Santos, Professor
Reviewed By: Dr. James R. Tan, Department Head
Approved By: Dr. Elena C. Reyes, Dean, College of Science and Engineering
Budget Code: UPM-CAPEX-2025-PHY-0034
Funding Source: DOST-PCIEERD Research Grant No. 2025-0412
The following Purchase Order items have been requisitioned by Professor Dr. Maria L. Santos for use in the advanced quantum optics research laboratory at the University of the Philippines Manila. All items are intended for academic research and instructional purposes within the Philippines Manila campus.
| Item No. | Description | Specification | Qty | Unit Price (PHP) | Amount (PHP) |
|---|---|---|---|---|---|
| 1 | High-Precision Laser Interferometer | He-Ne 632.8nm, 5mW, with translation stage | 2 | 485,000.00 | 970,000.00 |
| 2 | Photomultiplier Tube Assembly | R928P, 100% photocathode coverage, with base | 4 | 128,500.00 | 514,000.00 |
| 3 | Optical Table with Vibration Isolation | 1200mm x 900mm, granite top, 4-leg isolation | 1 | 320,000.00 | 320,000.00 |
| 4 | Digital Oscilloscope, 4-Channel | 500MHz bandwidth, 2GSa/s, 14-bit resolution | 2 | 215,000.00 | 430,000.00 |
| 5 | Acousto-Optic Modulator (AOM) | TeO2, 80MHz center frequency, 100mW input | 3 | 95,000.00 | 285,000.00 |
| 6 | Optical Fiber Coupler and Connectors | SMF-28, FC/PC, 1550nm, 3dB coupler set | 10 | 12,500.00 | 125,000.00 |
| 7 | Thermal Control Unit for Detectors | -40°C to +80°C, 0.01°C stability, 2-channel | 1 | 175,000.00 | 175,000.00 |
| 8 | Anti-Reflection Coated Optics Kit | Beam splitters, mirrors, lenses, 400-700nm AR | 1 | 88,000.00 | 88,000.00 |
| Subtotal: | 2,907,000.00 | ||||
| VAT (12%): | 348,840.00 | ||||
| Shipping and Installation (Philippines Manila): | 45,000.00 | ||||
| TOTAL AMOUNT DUE (PHP): | 3,300,840.00 | ||||
Terms and Conditions of this Purchase Order
- This Purchase Order is issued by the University of the Philippines Manila and is valid for acceptance within fifteen (15) calendar days from the date of issuance. The Professor who requisitioned these items, Professor Dr. Maria L. Santos, shall serve as the primary point of contact for technical specifications and delivery coordination.
- All prices stated in this Purchase Order are in Philippine Pesos (PHP) and are inclusive of all applicable taxes unless otherwise noted. The supplier shall provide a detailed invoice upon delivery to the designated location in Philippines Manila.
- Delivery shall be made to the Physics Laboratory Building, Room 302, University of the Philippines Manila, Philippines Manila. The supplier is responsible for all transportation, insurance, and handling costs up to the point of delivery and installation.
- Payment shall be processed within thirty (30) days from the date of receipt of a valid invoice and confirmation of satisfactory delivery and installation by the Professor and the Department Head. Payment shall be made via check or bank transfer to the account specified above.
- The supplier warrants that all items delivered under this Purchase Order shall be new, unused, and free from defects in materials and workmanship. A minimum warranty period of two (2) years from the date of installation is required for all electronic and optical instruments.
- In the event of non-delivery or defective items, the University of the Philippines Manila reserves the right to reject the shipment and request a full refund or replacement within ten (10) business days. The Professor in charge shall conduct the initial inspection and quality verification.
- This Purchase Order is subject to the procurement policies and guidelines of the University of the Philippines Manila and the Commission on Audit (COA) of the Republic of the Philippines. Any modifications to this Purchase Order must be made in writing and signed by both parties.
- The supplier shall comply with all applicable Philippine laws, including the Data Privacy Act of 2012 (Republic Act No. 10173), in the handling of any personal information of the Professor and university staff during the delivery and installation process.
- Disputes arising from this Purchase Order shall be resolved through amicable negotiation. If unresolved, the matter shall be submitted to the courts of competent jurisdiction in the Philippines Manila area.
Professor Dr. Maria L. Santos
Professor of Theoretical Physics
University of the Philippines Manila
Date: _________________________ Approved By:
Dr. Elena C. Reyes
Dean, College of Science and Engineering
University of the Philippines Manila
Date: _________________________ Accepted By (Supplier):
Authorized Representative
SciTech Instruments Philippines, Inc.
Philippines Manila
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX
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