Purchase Order Project Manager in Germany Munich –Free Word Template Download with AI

This Purchase Order is issued by Bavaria Industrial Solutions GmbH for the procurement of a senior Project Manager professional service engagement. The Project Manager shall be assigned to oversee the full lifecycle of the "Munich Smart Infrastructure Initiative" (MSII), a multi-phase urban development programme to be executed within the administrative boundaries of Germany Munich. The Project Manager will report directly to the Chief Operating Officer of the Purchasing Entity and will coordinate all cross-functional teams operating out of the Munich headquarters.

The engagement is governed by the terms set forth in this Purchase Order and the master service agreement (MSA) dated 01 March 2025 between both parties. All deliverables, milestones, and reporting obligations are specific to the operational context of Germany Munich and shall comply with applicable German federal and Bavarian state regulations.

The Project Manager procured under this Purchase Order shall fulfil the following core responsibilities within the operational perimeter of Germany Munich:

• Develop and maintain the master project schedule for the Munich Smart Infrastructure Initiative, ensuring alignment with the Bavarian State Ministry of Transport and Digital Affairs milestones.
• Coordinate a multidisciplinary team of no fewer than 45 specialists across engineering, IT, urban planning, and legal functions, all based in or reporting to the Germany Munich headquarters.
• Conduct weekly status reviews and monthly steering committee sessions at the Purchasing Entity's offices in Munich, Germany.
• Manage the project budget of up to 18.5 million EUR, ensuring full compliance with German public procurement transparency requirements where applicable.
• Identify, assess, and mitigate risks specific to the Germany Munich regulatory environment, including data protection (GDPR), construction law (BauGB), and environmental compliance (BNatSchG).
• Prepare and submit all required progress documentation to the Purchasing Entity's finance department in accordance with the reporting cadence defined in this Purchase Order.
• Ensure that all subcontractor engagements within the Germany Munich region adhere to the quality standards and ethical guidelines stipulated by the Purchasing Entity.

• Payment shall be made via SEPA bank transfer to the account designated by the Service Provider, in accordance with the invoicing schedule attached to this Purchase Order.
• Invoices are due within 30 calendar days of receipt. Late payments shall accrue interest at the statutory rate under Section 288 of the German Civil Code (BGB).
• The Purchasing Entity reserves the right to withhold up to 10% of each monthly invoice as a performance retention, to be released upon satisfactory completion of the corresponding milestone.
• All prices stated in this Purchase Order are in Euro (EUR) and are subject to the 19% German value-added tax (Mehrwertsteuer) unless otherwise indicated.
• Any change in scope requiring additional Project Manager hours beyond the contingency allocation (Item 04) must be approved in writing via a formal change order referencing this Purchase Order number.

All services under this Purchase Order shall be performed at the Purchasing Entity's primary office located at Leopoldstrasse 245, 80802 Munich, Germany, and at such additional sites within the Germany Munich metropolitan area as may be designated in writing by the Purchasing Entity. The Project Manager is expected to be physically present at the Munich site a minimum of four (4) days per week, with the remaining day allocated to remote coordination as agreed upon in the project charter.

Either party may terminate this Purchase Order with a written notice period of sixty (60) calendar days. In the event of termination, the Service Provider shall ensure an orderly handover of all Project Manager documentation, work-in-progress files, and stakeholder contacts to the Purchasing Entity within fourteen (14) days. Termination shall not affect any accrued payment obligations up to the effective date of termination. All intellectual property developed specifically for the Germany Munich project shall remain the exclusive property of the Purchasing Entity.

This Purchase Order shall be governed by and construed in accordance with the laws of the Federal Republic of Germany. The exclusive place of jurisdiction for any disputes arising from or in connection with this Purchase Order shall be Munich, Germany. Both parties agree to attempt amicable resolution through mediation before initiating formal legal proceedings before the competent courts of Germany Munich.