Purchase Order Project Manager in Kenya Nairobi –Free Word Template Download with AI

Purchase Order No. PO-ENB-2025-00847 Date of Issue 14 June 2025 Valid Until 14 July 2025 Project Reference NBO-INFRA-2025-012 1. Supplier / Vendor Details

Field	Details
Company Name	Apex Project Management Consultancy (K) Ltd.
Address	Suite 12, River Road Business Centre, Upper Hill, Kenya Nairobi
Contact Person	Mr. David Mwangi, Director
Phone / Email	+254-722-987-654 / [email protected]
KRA PIN	P059876543X
Bank Details	Equity Bank, Account No. 0021-456789-01, Branch: Nairobi CBD

2. Description of Services – Project Manager Engagement

This Purchase Order is issued by Eastgate Infrastructure & Development Ltd. to formally engage the services of a qualified Project Manager to oversee the design, construction, and commissioning of the Nairobi West Corridor Road Rehabilitation Project, located within the Kenya Nairobi metropolitan area. The Project Manager shall be responsible for full lifecycle management of the project, including but not limited to planning, scheduling, budgeting, stakeholder coordination, quality assurance, risk management, and final handover documentation. The engagement is governed by the terms set forth in this Purchase Order and the attached Statement of Work (SOW-ENB-2025-012).

3. Line Items and Pricing

No.	Description of Service	Duration	Rate (KES)	Amount (KES)	Remarks
1	Senior Project Manager – Full-time on-site supervision of the Kenya Nairobi road rehabilitation works (Phase 1: Design & Planning)	3 months	450,000 / month	1,350,000	Includes travel within Kenya Nairobi
2	Senior Project Manager – Construction phase oversight, contractor coordination, and progress reporting (Phase 2: Execution)	8 months	520,000 / month	4,160,000	Includes weekly site visits in Kenya Nairobi
3	Project Manager – Commissioning, snagging, and final handover to the Kenya Nairobi County Government	2 months	480,000 / month	960,000	Includes final audit and documentation
4	Project Manager – Post-completion warranty period support and defect rectification oversight	6 months	200,000 / month	1,200,000	Remote with bi-weekly site visits
5	Project Manager – Stakeholder engagement, community liaison, and regulatory compliance reporting for Kenya Nairobi County	19 months	85,000 / month	1,615,000	Concurrent with Phases 1–3
Subtotal (KES)				9,285,000
VAT @ 16% (KES)				1,485,600
TOTAL AMOUNT DUE (KES)				10,770,600

4. Terms and Conditions of This Purchase Order

Acceptance: This Purchase Order becomes binding upon written acceptance by the supplier within five (5) business days of the date of issue. Failure to respond within this period shall render this Purchase Order null and void.
Commencement: The Project Manager shall report for duty at the designated project site in Kenya Nairobi no later than 1 July 2025. A formal induction and site orientation will be conducted by Eastgate Infrastructure & Development Ltd.
Payment Terms: Invoices shall be submitted monthly in arrears. Payment shall be made within thirty (30) days of receipt of a valid invoice, via bank transfer to the account specified in Section 1. All payments are subject to the terms of this Purchase Order.
Performance Bond: The supplier shall provide a performance bond equivalent to 10% of the total Purchase Order value, issued by a Kenyan commercial bank, within ten (10) business days of acceptance.
Qualifications: The appointed Project Manager must hold a minimum of a Bachelor's degree in Civil Engineering or Construction Management, a PMP or PRINCE2 certification, and a minimum of ten (10) years of experience managing infrastructure projects in Kenya Nairobi or equivalent East African urban environments.
Compliance: All services rendered under this Purchase Order shall comply with the Kenya Building and Construction Authority (KBCA) regulations, the National Environment Management Authority (NEMA) guidelines, and all applicable Kenya Nairobi County by-laws.
Termination: Either party may terminate this Purchase Order with thirty (30) days' written notice. In the event of termination, the Project Manager shall deliver all project documentation, records, and work-in-progress reports to Eastgate Infrastructure & Development Ltd. within seven (7) days.
Dispute Resolution: Any disputes arising from this Purchase Order shall first be subject to mediation in Kenya Nairobi. If unresolved within thirty (30) days, the matter shall be referred to arbitration under the rules of the Chartered Institute of Arbitrators (Kenya Branch), Nairobi.
Confidentiality: The Project Manager and the supplier shall treat all project data, financial records, and proprietary information as strictly confidential for a period of five (5) years following project completion.
Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the Republic of Kenya.

5. Authorisation and Signatures

For and on behalf of Eastgate Infrastructure & Development Ltd. (Buyer):

Name: Grace Wanjiku Kamau
Title: Chief Procurement Officer
Signature: _________________________
Date: _________________________

For and on behalf of Apex Project Management Consultancy (K) Ltd. (Supplier):

Name: David Mwangi
Title: Director
Signature: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX

Create your own Word template with our GoGPT AI prompt:

GoGPT