Purchase Order School Counselor in United Kingdom London –Free Word Template Download with AI
Official Procurement Document for Professional Educational Services
Issued in United Kingdom London | Reference: PO-LON-2025-04782
1. Purchasing Authority (Buyer)| Organisation: Westminster Academy Trust | Address: 142 Great Portland Street, Marylebone, London W1W 8QS, United Kingdom |
| Contact Person: Dr. Margaret Whitfield, Head of Student Services | Email: [email protected] |
| Telephone: +44 (0)20 7946 0123 | VAT Registration: GB 987654321 |
| Company Name: London Educational Counselling Services Ltd. | Address: 87 Charing Cross Road, Covent Garden, London WC2H 0HP, United Kingdom |
| Contact Person: Mr. James Okafor, Director of Operations | Email: [email protected] |
| Telephone: +44 (0)20 7837 4567 | VAT Registration: GB 123456789 |
This Purchase Order is issued by Westminster Academy Trust to procure the professional services of a qualified School Counselor to be deployed at our premises in United Kingdom London. The School Counselor shall provide comprehensive pastoral support, mental health guidance, academic advising, and crisis intervention services to students aged 11 to 18. This Purchase Order governs the full term of engagement, including onboarding, ongoing service delivery, and performance evaluation as stipulated herein.
4. Line Items and Financial Breakdown| Item No. | Description | Quantity | Unit Rate (GBP) | Amount (GBP) |
|---|---|---|---|---|
| 01 | Full-time School Counselor – Annual Contract (September 2025 to August 2026), 37.5 hours per week, United Kingdom London based | 1 | 52,400.00 | 52,400.00 |
| 02 | Specialist Training & CPD for School Counselor – BACP/UKCP accreditation maintenance, trauma-informed practice workshops | 1 | 3,200.00 | 3,200.00 |
| 03 | Counselling Room Setup & Confidentiality Equipment (soundproofing, secure filing, digital records system) – United Kingdom London site | 1 | 4,750.00 | 4,750.00 |
| 04 | Supervision & Clinical Oversight – Monthly external supervision for the School Counselor (12 sessions) | 12 | 185.00 | 2,220.00 |
| 05 | Student Assessment Tools & Psychometric Licensing (annual subscription) | 1 | 1,890.00 | 1,890.00 |
| 06 | Emergency Crisis Intervention Protocol Training – United Kingdom London multi-agency response team | 1 | 1,500.00 | 1,500.00 |
| Subtotal (Excluding VAT): | 65,960.00 | |||
| VAT @ 20%: | 13,192.00 | |||
| TOTAL PURCHASE ORDER VALUE (Including VAT): | 79,152.00 | |||
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of England and Wales, applicable within United Kingdom London. Any disputes arising from this Purchase Order shall be subject to the exclusive jurisdiction of the courts of England and Wales.
- Qualification Requirements: The School Counselor engaged under this Purchase Order must hold a minimum of a Master's degree in Counselling Psychology or Educational Psychology, be registered with the British Association for Counselling and Psychotherapy (BACP) or the UK Council for Psychotherapy (UKCP), and possess a valid Enhanced DBS check suitable for working with children in the United Kingdom.
- Service Delivery: The School Counselor shall be physically present at the Westminster Academy Trust premises in United Kingdom London for a minimum of 37.5 hours per week, Monday through Friday, between 08:00 and 17:00. Remote working arrangements exceeding two days per week require prior written approval from the Authorising Officer.
- Confidentiality & Data Protection: All student records handled by the School Counselor must comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Confidentiality protocols specific to the United Kingdom London educational sector shall be strictly observed.
- Payment Schedule: Payment for this Purchase Order shall be made in quarterly instalments of £19,788.00 (inclusive of VAT), due within 30 days of the end of each calendar quarter. The first payment is due on 30th September 2025.
- Performance Review: The School Counselor shall undergo a formal performance evaluation at the 6-month and 12-month marks. Failure to meet the agreed Key Performance Indicators (KPIs) outlined in Appendix A of this Purchase Order may result in termination with 30 days' written notice.
- Insurance: The supplier must maintain Professional Indemnity Insurance of no less than £5,000,000 and Public Liability Insurance of no less than £10,000,000 for the duration of this Purchase Order, valid throughout United Kingdom London and the wider United Kingdom.
- Termination: Either party may terminate this Purchase Order with 60 days' written notice. In the event of termination, all outstanding invoices for services rendered up to the termination date shall be settled in full within 30 days.
- Compliance: The School Counselor must comply with all statutory requirements set by the Department for Education (DfE), Ofsted regulations, and the United Kingdom London Borough of Westminster's safeguarding policies.
- Amendments: No amendment to this Purchase Order shall be valid unless made in writing and signed by both the Authorising Officer of Westminster Academy Trust and the Director of London Educational Counselling Services Ltd.
By signing below, both parties acknowledge and agree to all terms, conditions, and financial obligations set forth in this Purchase Order for the provision of School Counselor services in United Kingdom London. This document constitutes a binding agreement upon execution by both authorised representatives.
For and on behalf of Westminster Academy Trust (Buyer):
Dr. Margaret WhitfieldHead of Student Services
Date: _______________
For and on behalf of London Educational Counselling Services Ltd. (Supplier):
Mr. James OkaforDirector of Operations
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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