Purchase Order Social Worker in Nepal Kathmandu –Free Word Template Download with AI

Procurement of Professional Social Worker Services for Community Development Program

Issuing Organization:
Kathmandu Community Development Foundation
Boudha Municipality, Ward No. 7
Kathmandu, Nepal
Registration No.: 045/078/2019
VAT No.: 80123456-789
Phone: +977-1-4412345
Email: [email protected]

Purchase Order No.: PO/KCDF/2025/0047

Date of Issue: 15 June 2025
Valid Until: 15 July 2025
Payment Terms: Net 30 Days
Currency: Nepalese Rupees (NPR)

Field	Details
Full Name	Ms. Sunita Sharma, Licensed Social Worker
Professional License No.	SW/NPL/2021/0342 (Issued by Nepal Social Work Council)
Address	Thamel, Kathmandu, Nepal – 44600
Phone	+977-9841234567
Email	[email protected]
Bank Details	Nabil Bank Ltd., Thamel Branch, A/C No. 012-345678-01
Specialization	Child Welfare, Community Rehabilitation, and Psychosocial Support in Nepal Kathmandu metropolitan area

This Purchase Order is issued by the Kathmandu Community Development Foundation to formally engage the services of a qualified Social Worker for the implementation of the "Safe Kathmandu Youth Initiative" (SKYI), a 12-month community-based intervention program targeting vulnerable youth aged 14 to 25 in the Kathmandu Valley. The Social Worker shall provide professional case management, psychosocial counseling, community mobilization, and advocacy services in accordance with the standards set forth by the Nepal Social Work Council and the Ministry of Federal Affairs and General Administration, Government of Nepal.

Item No.	Description of Service	Quantity / Duration	Unit Rate (NPR)	Amount (NPR)
1	Monthly case management and individual counseling sessions for 50 identified vulnerable youth in Nepal Kathmandu (Boudha, Thamel, and Patan wards)	12 months	45,000	540,000
2	Community awareness workshops on child protection, mental health, and social inclusion (minimum 2 per month)	24 workshops	8,000	192,000
3	Coordination with local government offices, schools, and NGOs in the Kathmandu Valley for referral and multi-agency response	12 months	25,000	300,000
4	Preparation of monthly progress reports, case files, and quarterly impact assessments for the donor and the Foundation board	15 reports	5,000	75,000
5	Emergency psychosocial first aid and crisis intervention during natural disasters or social emergencies in Nepal Kathmandu	On-call (12 months)	15,000	180,000
6	Supervision and mentoring of 3 junior community volunteers assigned to the program	12 months	10,000	120,000
Subtotal				1,407,000
Applicable Tax (13% VAT as per Nepal Inland Revenue Department)				182,910
Grand Total (NPR)				1,589,910

Acceptance: This Purchase Order shall become binding upon written acceptance by the Social Worker within seven (7) calendar days of the date of issue. Failure to respond within this period shall render this Purchase Order null and void.
Commencement: Services shall commence on 1 July 2025 and continue through 30 June 2026, unless terminated earlier in accordance with Clause 7.
Payment Schedule: Payment shall be made in quarterly installments of NPR 397,477.50 each, due within thirty (30) days of receipt of the corresponding quarterly progress report and invoice. All payments shall be made via bank transfer to the account specified in Section 1.
Compliance: The Social Worker shall comply with all applicable laws of Nepal, including the Child Act 2002, the Mental Health Act 2018, the Social Security Act 2018, and the regulations of the Nepal Social Work Council. All client data shall be handled in strict accordance with Nepal's data protection guidelines.
Confidentiality: The Social Worker shall maintain absolute confidentiality of all client information. No personal data of beneficiaries in Nepal Kathmandu shall be disclosed to any third party without written consent, except where mandated by law.
Insurance and Liability: The Social Worker shall maintain professional liability insurance with a minimum coverage of NPR 5,000,000 throughout the contract period. The Foundation shall not be liable for any personal injury or property damage arising from the Social Worker's independent professional judgment.
Termination: Either party may terminate this Purchase Order with thirty (30) days' written notice. In the event of material breach, termination may be effected with seven (7) days' notice. Upon termination, the Social Worker shall submit a final report and all case files within fourteen (14) days.
Dispute Resolution: Any dispute arising from this Purchase Order shall first be attempted to be resolved through mediation. If unresolved within thirty (30) days, the matter shall be referred to the competent court of law in Kathmandu, Nepal, and governed by the laws of Nepal.
Force Majeure: Neither party shall be liable for failure to perform obligations due to natural disasters (including earthquakes common to the Nepal Kathmandu region), government-imposed restrictions, pandemics, or other events beyond reasonable control.
Intellectual Property: All reports, assessments, and program documentation produced under this Purchase Order shall be the property of the Kathmandu Community Development Foundation. The Social Worker retains the right to reference the engagement in professional portfolios with client identities redacted.

By signing below, both parties acknowledge that they have read, understood, and agree to all terms and conditions set forth in this Purchase Order. This document constitutes the full and final agreement between the parties regarding the procurement of Social Worker services for the Safe Kathmandu Youth Initiative.

For and on behalf of the Issuing Organization:

Kathmandu Community Development Foundation

Name: Mr. Rajendra Koirala
Title: Executive Director
Signature: _________________________
Date: _________________________
Official Seal:

For and on behalf of the Service Provider:

Ms. Sunita Sharma, Social Worker

Name: Ms. Sunita Sharma
Title: Licensed Social Worker
Signature: _________________________
Date: _________________________
License No.: SW/NPL/2021/0342

Note: This Purchase Order is issued in accordance with the procurement policies of the Kathmandu Community Development Foundation and the financial regulations applicable to non-governmental organizations operating in Nepal Kathmandu. A copy of this document shall be retained in the Foundation's procurement records for a minimum period of seven (7) years as required by the Nepal Inland Revenue Department. All communications regarding this Purchase Order shall be directed to the Foundation's Procurement Officer at [email protected] or by phone at +977-1-4412345, Boudha, Kathmandu, Nepal.

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