Purchase Order Social Worker in South Africa Cape Town –Free Word Template Download with AI
PO No: PO-CT-2025-04782
Date of Issue: 14 June 2025
Valid Until: 14 September 2025
Procurement Division, Level 4, Civic Centre, 123 Adderley Street, Cape Town, 8001, South Africa
Tel: +27 21 400 0000 | Email: [email protected]
1. Buyer Information
Entity: City of Cape Town, Department of Social Development
Address: Civic Centre, 123 Adderley Street, Cape Town, 8001, South Africa
VAT Number: 4490123456
Authorised Officer: Ms. Naledi van der Merwe, Senior Procurement Officer
Project Reference: CDT-SW-2025-Community-Resilience
Budget Code: BUD-SD-2025-0447
Funding Source: Municipal Social Services Allocation, FY 2025/2026
Delivery Location: Various community centres across Cape Town, South Africa
2. Supplier / Service Provider Information
Company Name: Integrated Community Care Solutions (Pty) Ltd
Address: 45 Bree Street, Cape Town, 8001, South Africa
VAT Number: 4500987654
Registration No: 2014/123456/07
Contact Person: Mr. Thabo Mokoena, Director
Email: [email protected]
Telephone: +27 21 555 0142
Bank Details: FNB, Acc No: 6284512390, Branch: 250655
3. Scope of Services – Social Worker Procurement
This Purchase Order is issued by the City of Cape Town, Department of Social Development, to procure the professional services of qualified Social Worker practitioners to deliver community-based social intervention programmes across the metropolitan area of South Africa Cape Town. The engagement is structured under the Municipal Systems Act (Act 32 of 2000) and the National Treasury Regulations on procurement of goods and services. The Social Worker services shall be rendered in compliance with the Social Workers Act (Act 110 of 1990) and the Code of Ethics of the South African Council for Social Service Professions (SACSSP).
4. Line Items and Pricing
| Item No. | Description of Services | Quantity | Unit | Unit Rate (ZAR) | Amount (ZAR) |
|---|---|---|---|---|---|
| 01 | Senior Social Worker – Family and Child Protection Interventions (Level 7, SACSSP-registered). Services include case management, home visits, risk assessments, and court liaison for vulnerable children in the Cape Flats and Southern Suburbs regions of Cape Town, South Africa. | 4 | Full-time positions (12 months) | 1,850,000.00 | 7,400,000.00 |
| 02 | Intermediate Social Worker – Community Development and Youth Empowerment (Level 5, SACSSP-registered). Services include group facilitation, skills-based workshops, mentorship programmes, and community mobilisation activities at designated community centres in Cape Town, South Africa. | 6 | Full-time positions (12 months) | 1,220,000.00 | 7,320,000.00 |
| 03 | Junior Social Worker – Crisis Intervention and Referral Services (Level 3, SACSSP-registered). Services include 24/7 crisis line support, emergency response coordination, referral to non-governmental organisations, and documentation for the Department of Social Development in Cape Town, South Africa. | 8 | Full-time positions (12 months) | 890,000.00 | 7,120,000.00 |
| 04 | Supervisory Social Worker – Programme Management and Quality Assurance (Level 8, SACSSP-registered). Services include clinical supervision of all Social Worker staff, programme evaluation, reporting to the City of Cape Town, and compliance monitoring across all service delivery sites in South Africa Cape Town. | 2 | Full-time positions (12 months) | 2,100,000.00 | 4,200,000.00 |
| 05 | Administrative and Operational Support – Provision of office equipment, secure case management software licences, vehicle hire for fieldwork, and professional indemnity insurance for all Social Worker personnel operating in Cape Town, South Africa. | 1 | Annual package | 1,480,000.00 | 1,480,000.00 |
| Subtotal (Excluding VAT) | 27,520,000.00 | ||||
| VAT @ 15% | 4,128,000.00 | ||||
| TOTAL AMOUNT (Including VAT) | 31,648,000.00 | ||||
5. Terms and Conditions
- This Purchase Order constitutes a binding agreement between the City of Cape Town and the named service provider for the delivery of Social Worker services within the metropolitan municipality of South Africa Cape Town, effective from 1 July 2025 through 30 June 2026.
- All Social Worker personnel engaged under this Purchase Order must hold valid registration with the South African Council for Social Service Professions (SACSSP) and present their registration certificates prior to commencing duties. Non-compliant practitioners shall be removed from the project within five (5) working days at the supplier's cost.
- Payment terms: The City of Cape Town shall process payment within thirty (30) days of receipt of a valid tax invoice, subject to satisfactory verification of service delivery by the Department of Social Development. Invoices must reference this Purchase Order number (PO-CT-2025-04782) and include the supplier's VAT registration number.
- The supplier shall ensure that all Social Worker staff comply with the Protection of Personal Information Act (POPIA, Act 4 of 2013) when handling client records, case files, and personal data of vulnerable individuals in Cape Town, South Africa.
- Performance standards: The supplier shall submit monthly progress reports to the City of Cape Town by the 5th of each month, detailing caseloads, interventions delivered, outcomes achieved, and any incidents requiring escalation. Quarterly performance reviews shall be conducted jointly by both parties.
- Termination: Either party may terminate this Purchase Order with ninety (90) days' written notice. The City of Cape Town reserves the right to terminate immediately in the event of material breach, fraud, or failure to maintain required Social Worker qualifications and registrations.
- Dispute resolution: Any disputes arising from this Purchase Order shall be resolved in accordance with the rules of the South African Arbitration Foundation, with the seat of arbitration in Cape Town, South Africa. The governing law shall be the laws of the Republic of South Africa.
- All services rendered under this Purchase Order shall be performed in a non-discriminatory manner in accordance with the Constitution of the Republic of South Africa, 1996, and the Employment Equity Act (Act 55 of 1998).
- The supplier shall maintain professional indemnity insurance of not less than R5,000,000 per claim for all Social Worker personnel and shall provide a certificate of insurance upon request.
- This Purchase Order is subject to the City of Cape Town's Procurement Policy and the National Treasury's Regulations on the Procurement of Goods and Services. Any amendments must be documented in a written addendum signed by both parties.
6. Authorisation and Signatures
By signing below, both parties acknowledge and accept all terms, conditions, and obligations set forth in this Purchase Order for the provision of Social Worker services in South Africa Cape Town.
For and on behalf of the City of Cape Town:
Name: Ms. Naledi van der Merwe
Title: Senior Procurement Officer
Signature: ___________________________
Date: ___________________________
For and on behalf of the Service Provider:
Name: Mr. Thabo Mokoena
Title: Director, Integrated Community Care Solutions (Pty) Ltd
Signature: ___________________________
Date: ___________________________
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