Purchase Order Systems Engineer in Malaysia Kuala Lumpur –Free Word Template Download with AI
Professional Services Procurement — Systems Engineer Engagement
Issued for: Malaysia Kuala Lumpur Operations
SUPPLIER / SERVICE PROVIDER DETAILS| Field | Details |
|---|---|
| Company Name | Apex Engineering & Consulting (M) Sdn. Bhd. |
| Address | Suite 1408, Level 14, The Exchange TRX, Jalan P. Ramlee, 50250 Malaysia Kuala Lumpur |
| Registration No. | 201501234567 |
| Primary Contact | Mr. Rajesh Kumar — Director of Engineering Services |
| [email protected] | |
| Phone | +60 3-2180 4567 |
This Purchase Order is issued by TechNova Solutions Sdn. Bhd. to procure the professional services of a qualified Systems Engineer to support the design, implementation, testing, and ongoing maintenance of enterprise-level IT infrastructure systems. The Systems Engineer shall be deployed to the primary operational facility located in Malaysia Kuala Lumpur and shall report directly to the Chief Technology Officer of the purchasing entity. The scope of work encompasses network architecture design, server provisioning, cloud migration planning, cybersecurity hardening, and performance optimization of all critical systems operating within the Malaysia Kuala Lumpur data center and associated satellite offices.
LINE ITEMS & COST BREAKDOWN| Item No. | Description | Duration | Rate (MYR) | Amount (MYR) |
|---|---|---|---|---|
| 01 | Senior Systems Engineer — Full-time on-site engagement at Malaysia Kuala Lumpur headquarters. Includes architecture design, system deployment, and technical documentation. | 12 months | 18,500.00 / month | 222,000.00 |
| 02 | Systems Engineer — Cloud Infrastructure Migration (AWS & Azure) for Malaysia Kuala Lumpur regional data centers. Includes migration planning, execution, and post-migration support. | 6 months | 22,000.00 / month | 132,000.00 |
| 03 | Systems Engineer — Cybersecurity Audit & Hardening. Comprehensive security assessment of all systems in Malaysia Kuala Lumpur facilities, remediation planning, and implementation of security controls. | 3 months | 25,000.00 / month | 75,000.00 |
| 04 | Systems Engineer — Ongoing Technical Support & Maintenance. 24/7 on-call support, incident response, and preventive maintenance for all IT systems in Malaysia Kuala Lumpur. | 12 months | 8,000.00 / month | 96,000.00 |
| 05 | Systems Engineer — Training & Knowledge Transfer. Structured training program for in-house IT staff in Malaysia Kuala Lumpur on system administration, troubleshooting, and best practices. | 2 months | 12,000.00 / month | 24,000.00 |
| TOTAL CONTRACT VALUE (MYR) | 549,000.00 | |||
| SST (6%) | 32,940.00 | |||
| GRAND TOTAL (MYR) | 581,940.00 | |||
- Acceptance: This Purchase Order shall become binding upon written acceptance by the supplier. The supplier must return a signed copy of this Purchase Order within five (5) business days of receipt to confirm acceptance of all terms, conditions, and the scope of work described herein.
- Scope of Work: The Systems Engineer shall perform all duties in accordance with the detailed Statement of Work (SOW) attached as Appendix A to this Purchase Order. Any changes to the scope must be documented in a formal Change Order signed by both parties before execution.
- Location of Work: All services under this Purchase Order shall be performed at the purchasing entity's premises located in Malaysia Kuala Lumpur, unless otherwise agreed in writing. The Systems Engineer is expected to be physically present at the Malaysia Kuala Lumpur site for a minimum of five (5) working days per week.
- Payment Terms: Payment shall be made on a monthly basis within thirty (30) days of receipt of a valid invoice. Invoices must reference this Purchase Order number (PO-KL-2025-04782). Payment shall be made via bank transfer to the account designated by the supplier. All amounts are denominated in Malaysian Ringgit (MYR).
- Performance Standards: The Systems Engineer shall adhere to all applicable Malaysian standards, including but not limited to the Malaysian Communications and Multimedia Commission (MCMC) guidelines, the Personal Data Protection Act 2010 (PDPA), and ISO/IEC 27001 information security management requirements. All work shall be conducted in compliance with the laws of Malaysia.
- Confidentiality: The Systems Engineer and the supplier shall maintain strict confidentiality regarding all proprietary information, system architectures, network topologies, and business data encountered during the course of this engagement in Malaysia Kuala Lumpur. A separate Non-Disclosure Agreement (NDA) shall be executed prior to commencement of work.
- Intellectual Property: All deliverables, documentation, configurations, and work products created by the Systems Engineer under this Purchase Order shall be the sole property of TechNova Solutions Sdn. Bhd. upon full payment.
- Termination: Either party may terminate this Purchase Order with thirty (30) days' written notice. In the event of material breach, the non-breaching party may terminate immediately upon written notice. Upon termination, the supplier shall complete all work in progress and deliver all documentation related to the Systems Engineer engagement.
- Insurance: The supplier shall maintain comprehensive professional indemnity insurance and public liability insurance with a minimum coverage of MYR 2,000,000 for the duration of this Purchase Order. Certificates of insurance shall be provided upon request.
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of Malaysia. Any disputes arising from this Purchase Order shall be subject to the exclusive jurisdiction of the courts in Malaysia Kuala Lumpur.
- Force Majeure: Neither party shall be liable for failure to perform obligations under this Purchase Order due to events beyond reasonable control, including but not limited to natural disasters, government actions, or pandemics affecting operations in Malaysia Kuala Lumpur.
This Purchase Order has been reviewed and authorized for issuance by the undersigned. The engagement of the Systems Engineer is critical to the continued operational excellence of our Malaysia Kuala Lumpur infrastructure and is approved in accordance with the company's procurement policy and budget allocation for fiscal year 2025.
For and on behalf of TechNova Solutions Sdn. Bhd.Name: Tan Wei Ming
Title: Chief Procurement Officer
Date: 15 June 2025 Accepted by Apex Engineering & Consulting (M) Sdn. Bhd.
Name: _________________________
Title: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX
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