Purchase Order Teacher Primary in DR Congo Kinshasa –Free Word Template Download with AI
Direction Provinciale de l'Éducation – Kinshasa
Av. de la Nation, Commune de Gombe, Kinshasa, Democratic Republic of the Congo
Tel: +243 81 000 0000 | Email: [email protected]
PURCHASE ORDERPurchase Order Details
Purchase Order No.: PO-DRCK-2025-00472
Date of Issue: 15 June 2025
Delivery Deadline: 30 July 2025
Currency: Congolese Franc (CDF)
Payment Terms: Net 30 days from delivery confirmation
Project Reference: Teacher Primary Capacity Building Initiative – Kinshasa 2025
Vendor / Supplier Information
Company Name: ÉduMatériaux Congo SARL
Address: 45 Boulevard Lumumba, Commune de Limete, Kinshasa, DR Congo
RC No.: CD/KIN/2019/004521
Contact Person: M. Jean-Pierre Mbuyi
Phone: +243 99 123 4567
Email: [email protected]
Requisitioning Department
Department: Primary Education Division – Teacher Primary Support Unit
Location: Kinshasa, DR Congo
Authorized By: Dr. Marie-Claire Kalala, Provincial Director of Education
Cost Center: CC-EDU-PRIM-KIN-2025
Delivery and Logistics
Delivery Address: Central Warehouse, Avenue du Commerce, Commune de Matete, Kinshasa, DR Congo
Delivery Method: Vendor-arranged transport within Kinshasa city limits
Incoterms: DDP (Delivered Duty Paid) – Kinshasa
Special Instructions: All items must be delivered in original packaging with bilingual labels (French/English)
Line Items – Teacher Primary Educational Materials and Equipment
| No. | Description of Goods / Services | Quantity | Unit | Unit Price (CDF) | Total Price (CDF) | Delivery Date |
|---|---|---|---|---|---|---|
| 1 | Primary school textbooks – Mathematics, Grades 1 through 6 (Teacher Primary curriculum aligned, approved by Ministry of Education, DR Congo) | 12,500 | copies | 8,500 | 106,250,000 | 20 July 2025 |
| 2 | Primary school textbooks – French Language and Literacy, Grades 1 through 6 (Teacher Primary edition with pedagogical guides) | 12,500 | copies | 7,800 | 97,500,000 | 20 July 2025 |
| 3 | Teacher Primary professional development workbooks and lesson plan templates (bilingual: French/English) | 3,200 | sets | 15,000 | 48,000,000 | 25 July 2025 |
| 4 | Chalk, blackboard markers, and classroom writing supplies for Teacher Primary use (annual supply per classroom) | 1,800 | boxes | 22,000 | 39,600,000 | 25 July 2025 |
| 5 | Student notebooks and exercise books for primary classrooms (Teacher Primary standard, 100 pages, ruled) | 250,000 | units | 1,200 | 300,000,000 | 30 July 2025 |
| 6 | Teacher Primary training kits – including visual aids, counting blocks, alphabet cards, and science demonstration sets | 1,800 | kits | 45,000 | 81,000,000 | 30 July 2025 |
| 7 | Classroom furniture – student desks and chairs (wooden, durable, suitable for Kinshasa climate conditions) | 9,000 | sets | 35,000 | 315,000,000 | 30 July 2025 |
| 8 | Teacher Primary digital training modules – USB drives pre-loaded with video lessons and interactive exercises (French/English) | 500 | units | 28,000 | 14,000,000 | 25 July 2025 |
| 9 | Blackboards (green, 120cm x 240cm) with mounting hardware for primary classrooms in Kinshasa | 1,800 | units | 65,000 | 117,000,000 | 30 July 2025 |
| 10 | Logistics, packaging, and intra-Kinshasa transportation services for all items listed above | 1 | lump sum | 25,000,000 | 25,000,000 | 30 July 2025 |
Subtotal: 1,143,350,000 CDF
VAT (16% – DR Congo standard rate): 182,936,000 CDF
Grand Total: 1,326,286,000 CDF
(One Billion Three Hundred Twenty-Six Million Two Hundred Eighty-Six Thousand Six Hundred Congolese Francs)
Important Note: This Purchase Order is issued under the Teacher Primary Capacity Building Initiative for the 2025 academic year in Kinshasa, DR Congo. All educational materials must conform to the national curriculum standards established by the Ministry of National Education of the Democratic Republic of the Congo. The Teacher Primary program specifically targets the improvement of instructional quality in primary schools across all communes of Kinshasa. The vendor is required to ensure that all printed materials bear the official Ministry of Education seal and that all Teacher Primary training content has been reviewed and approved by the Provincial Directorate of Education in Kinshasa prior to delivery.Terms and Conditions
- This Purchase Order constitutes a binding agreement between the Ministry of National Education, Provincial Directorate of Kinshasa, DR Congo, and the named vendor. Acceptance of this Purchase Order by the vendor shall be confirmed in writing within five (5) business days of receipt.
- All goods specified in this Purchase Order for the Teacher Primary program must be new, of the highest quality, and free from defects. Any item found to be substandard upon inspection at the Kinshasa central warehouse shall be replaced at the vendor's sole expense within ten (10) business days.
- Payment shall be made in Congolese Francs (CDF) via bank transfer to the vendor's designated account in Kinshasa, DR Congo, within thirty (30) calendar days following written confirmation of satisfactory delivery and inspection by the Teacher Primary Support Unit.
- The vendor shall bear full responsibility for the safe transport and delivery of all items to the specified address in Kinshasa. Risk of loss or damage transfers to the Ministry only upon signed delivery receipt at the destination warehouse.
- Any delay in delivery beyond the specified dates in this Purchase Order shall incur a penalty of 0.5% of the total Purchase Order value per calendar day of delay, up to a maximum of 10% of the total value. Delays exceeding fifteen (15) days shall entitle the Ministry to cancel this Purchase Order without further liability.
- The vendor shall comply with all applicable laws and regulations of the Democratic Republic of the Congo, including but not limited to tax obligations, labor standards, and environmental regulations in force in Kinshasa.
- This Purchase Order may not be assigned or subcontracted without prior written consent from the Provincial Director of Education, Kinshasa. Any unauthorized subcontracting shall constitute grounds for immediate termination.
- All disputes arising from this Purchase Order shall be resolved through amicable negotiation. Failing resolution within thirty (30) days, the matter shall be submitted to the competent courts of Kinshasa, DR Congo, under the jurisdiction of Congolese law.
- The vendor shall maintain full insurance coverage for all goods in transit within the territory of DR Congo, specifically within the city of Kinshasa, from the point of dispatch to final delivery.
- This Purchase Order is valid for a period of ninety (90) days from the date of issue. Failure to confirm acceptance within this period shall render this Purchase Order null and void.
For and on behalf of the Ministry of National Education
Provincial Directorate – Kinshasa, DR Congo
Dr. Marie-Claire KalalaProvincial Director of Education
Date: _______________ Signature: _______________
For and on behalf of the Vendor
ÉduMatériaux Congo SARL
M. Jean-Pierre MbuyiManaging Director
Date: _______________ Signature: _______________ ⬇️ Download as DOCX Edit online as DOCX
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