Purchase Order Teacher Secondary in Ghana Accra –Free Word Template Download with AI

1. Parties to This Purchase Order

2. Purpose and Scope of This Purchase Order

This Purchase Order is issued by the Ministry of Education, Ghana Accra Region, to formally authorize the procurement of educational materials, instructional equipment, and professional development resources specifically designated for the Teacher Secondary programme operating across all public and private secondary schools in the Ghana Accra metropolitan area. The Teacher Secondary initiative is a government-backed strategy to enhance the quality of secondary-level instruction by equipping teachers with modern pedagogical tools, updated curricula, and continuous professional training. This Purchase Order covers the full academic year 2025/2026 and is binding upon both parties once countersigned and stamped.

3. Itemized List of Goods and Services

4. Delivery and Installation Requirements

All physical goods listed under this Purchase Order shall be delivered to the designated Teacher Secondary resource depots located in the Ghana Accra region, specifically at the following sites: (a) the Central Teacher Secondary Training Facility, Osu, Ghana Accra; (b) the Eastern Region Teacher Secondary Hub, Adenta, Ghana Accra; and (c) the Western Teacher Secondary Annex, Teshie, Ghana Accra. The supplier shall ensure that all Teacher Secondary digital equipment is installed, configured, and tested on-site within fourteen (14) calendar days of delivery. A written delivery confirmation signed by the Ghana Accra Regional Education Officer must accompany each shipment. Late delivery beyond the stipulated window will incur a penalty of 0.5% of the affected item value per day, as per the terms of this Purchase Order.

5. Payment Terms and Conditions

Payment for this Purchase Order shall be made in three (3) tranches: (i) 30% advance payment upon execution and countersignature of this Purchase Order; (ii) 50% upon verified delivery and installation of all Teacher Secondary goods in the Ghana Accra depots; and (iii) the remaining 20% upon successful completion of the first Teacher Secondary professional development cycle and submission of the final performance report to the Ministry of Education, Ghana Accra. All payments shall be processed via bank transfer to the supplier's designated account. The currency of this Purchase Order is the Ghanaian Cedi (GHS). The supplier must provide a valid Tax Identification Number (TIN) and a current Ghana Revenue Authority (GRA) certificate for all invoicing related to this Purchase Order.

6. Quality Assurance and Compliance

All materials procured under this Purchase Order for the Teacher Secondary programme must comply with the standards set by the National Council for Curriculum and Assessment (NaCCA) of Ghana and the West African Examinations Council (WAEC). The supplier warrants that all Teacher Secondary curriculum guides, software, and hardware are free from defects, fully licensed, and suitable for use in the Ghana Accra secondary education environment. A quality inspection team from the Ghana Accra Regional Education Directorate shall conduct a pre-acceptance audit of all goods before the final 20% payment is released. Any items found non-compliant with the Teacher Secondary specifications outlined in this Purchase Order shall be replaced at the supplier's sole expense within seven (7) business days.

7. General Terms and Conditions

8. Authorisation and Signatures

9. Document Control

This Purchase Order (PO No: GHA-ACC-TS-2025-0047) is the definitive procurement instrument for the Teacher Secondary programme in the Ghana Accra region for the 2025/2026 academic year. It supersedes all prior quotations, letters of intent, and preliminary agreements related to the Teacher Secondary procurement cycle. A total of four (4) original copies of this Purchase Order have been executed: two (2) retained by the Ministry of Education, Ghana Accra; one (1) issued to the supplier; and one (1) filed with the Ghana Accra Regional Accounts Office for audit purposes.