Purchase Order Translator Interpreter in South Africa Cape Town –Free Word Template Download with AI
Purchase Order Number: PO-SA-CT-2025-04872
Date of Issue: 14 June 2025
Valid Until: 14 July 2025
Priority: Standard
Name: Ms. Thandiwe Nkosi
Title: Procurement Manager
Company: Atlantic Business Solutions (Pty) Ltd
Signature: _________________________
Date: _________________________ For and on behalf of the Supplier:
Name: Mr. Johan van der Merwe
Title: Account Director
Company: LinguaBridge Professional Services (Pty) Ltd
Signature: _________________________
Date: _________________________
Date of Issue: 14 June 2025
Valid Until: 14 July 2025
Priority: Standard
| Field | Details |
|---|---|
| Company Name | Atlantic Business Solutions (Pty) Ltd |
| Address | 120 Sea Point Promenade, Sea Point, Cape Town, 8005, South Africa |
| Registration No. | 2019/123456/07 |
| VAT Number | 4930123456 |
| Contact Person | Ms. Thandiwe Nkosi, Procurement Manager |
| [email protected] | |
| Telephone | +27 21 430 5567 |
| Field | Details |
|---|---|
| Company Name | LinguaBridge Professional Services (Pty) Ltd |
| Address | 45 Kloof Street, Gardens, Cape Town, 8001, South Africa |
| Registration No. | 2016/789012/07 |
| VAT Number | 4930987654 |
| Contact Person | Mr. Johan van der Merwe, Account Director |
| [email protected] | |
| Telephone | +27 21 555 8899 |
This Purchase Order is issued by Atlantic Business Solutions (Pty) Ltd to LinguaBridge Professional Services (Pty) Ltd for the provision of professional Translator Interpreter services to be rendered in South Africa Cape Town. The Translator Interpreter engagement is required to support a series of multilingual business negotiations, legal proceedings, and corporate board meetings scheduled to take place at the buyer's premises and at the Cape Town International Convention Centre over a period of six (6) weeks.
| Line Item | Description of Service | Quantity | Unit | Unit Rate (ZAR) | Amount (ZAR) |
|---|---|---|---|---|---|
| 01 | Translator Interpreter – English to Afrikaans (Consecutive Interpretation) for corporate board meetings in South Africa Cape Town | 40 | Hours | 1,850.00 | 74,000.00 |
| 02 | Translator Interpreter – English to isiXhosa (Simultaneous Interpretation) for legal proceedings in South Africa Cape Town | 32 | Hours | 2,200.00 | 70,400.00 |
| 03 | Translator Interpreter – English to French (Consecutive Interpretation) for international trade negotiations in South Africa Cape Town | 24 | Hours | 2,100.00 | 50,400.00 |
| 04 | Translator Interpreter – English to Zulu (Simultaneous Interpretation) for community stakeholder consultations in South Africa Cape Town | 20 | Hours | 1,950.00 | 39,000.00 |
| 05 | Document Translation – Technical and legal documents (English to Afrikaans, isiXhosa, French, Zulu) – 120 pages total | 120 | Pages | 350.00 | 42,000.00 |
| 06 | On-site Translator Interpreter coordination and project management in South Africa Cape Town | 6 | Weeks | 8,500.00 | 51,000.00 |
| Subtotal | 326,800.00 | ||||
| VAT (15%) | 49,020.00 | ||||
| TOTAL AMOUNT DUE (ZAR) | 375,820.00 | ||||
- Scope of Service: The Translator Interpreter services described in this Purchase Order shall be performed by certified and accredited professionals registered with the South African Institute of Professional Interpreters (SAIPI) and the South African Institute of Professional Translators (SAIPT). All Translator Interpreter personnel assigned to this contract must hold valid professional certifications and a minimum of five (5) years of documented experience in the respective language pairs.
- Location of Service: All Translator Interpreter services shall be rendered in South Africa Cape Town, specifically at the buyer's offices at 120 Sea Point Promenade, Sea Point, and at the Cape Town International Convention Centre, 120 Main Road, Green Point, as directed by the buyer's project coordinator. The supplier shall bear all travel and accommodation costs within the Cape Town metropolitan area.
- Delivery Schedule: The Translator Interpreter engagement shall commence on 1 July 2025 and conclude on 15 August 2025. A detailed weekly schedule of sessions, including dates, times, venues, and required language pairs, shall be provided by the buyer no later than five (5) business days prior to each session.
- Quality Assurance: The supplier guarantees that all Translator Interpreter output shall meet the highest professional standards. The buyer reserves the right to request a replacement Translator Interpreter at no additional cost if the performance of any assigned professional does not meet the agreed-upon quality benchmarks. All document translations shall be subject to a two-stage quality review process (translation followed by independent proofreading).
- Confidentiality: The supplier and all assigned Translator Interpreter personnel shall sign a Non-Disclosure Agreement (NDA) prior to commencing work. All documents, recordings, and information encountered during the course of this Purchase Order shall be treated as strictly confidential and shall not be disclosed to any third party without the prior written consent of the buyer.
- Payment Terms: Payment shall be made within thirty (30) days of receipt of a valid tax invoice from the supplier. Invoices shall be submitted at the end of each calendar month for services rendered. Payment shall be made via electronic funds transfer (EFT) to the supplier's designated bank account. Late payments shall attract interest at the rate of 10% per annum as per the National Credit Act of South Africa.
- Cancellation and Termination: Either party may terminate this Purchase Order with fourteen (14) days' written notice. In the event of cancellation by the buyer, the supplier shall be compensated for all Translator Interpreter hours already rendered and for any non-recoverable costs incurred. The buyer may cancel individual sessions with a minimum of forty-eight (48) hours' notice without incurring a cancellation fee.
- Compliance: The supplier warrants that all services rendered under this Purchase Order shall comply with all applicable South African legislation, including the Promotion of Bantu Languages Act, the National Language Policy, and the relevant provisions of the South African Constitution regarding the right to language access in legal and administrative proceedings.
- Dispute Resolution: Any dispute arising from or in connection with this Purchase Order shall be resolved through mediation in Cape Town, South Africa, in accordance with the rules of the Arbitration Foundation of Southern Africa (AFSA). If mediation fails, the matter shall be referred to the High Court of South Africa, Western Cape Division, Cape Town.
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the Republic of South Africa.
By signing below, both parties acknowledge and agree to all terms, conditions, and specifications set forth in this Purchase Order for the provision of Translator Interpreter services in South Africa Cape Town.
For and on behalf of the Buyer:Name: Ms. Thandiwe Nkosi
Title: Procurement Manager
Company: Atlantic Business Solutions (Pty) Ltd
Signature: _________________________
Date: _________________________ For and on behalf of the Supplier:
Name: Mr. Johan van der Merwe
Title: Account Director
Company: LinguaBridge Professional Services (Pty) Ltd
Signature: _________________________
Date: _________________________
This Purchase Order (PO-SA-CT-2025-04872) is valid for a period of thirty (30) days from the date of issue. This document constitutes a binding agreement between the parties upon execution by both authorized signatories. All Translator Interpreter services described herein are to be performed exclusively in South Africa Cape Town unless otherwise agreed in writing. © 2025 Atlantic Business Solutions (Pty) Ltd. All rights reserved.
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