Purchase Order University Lecturer in Kenya Nairobi –Free Word Template Download with AI

Purchase Order No.: UON/PO/2025/04782 Purchase Order for University Lecturer Services

Purchasing Entity (Buyer)

Institution: University of Nairobi

Department: Faculty of Arts & Social Sciences

Procurement Officer: Dr. Wanjiku M. Kamau

Address: University of Nairobi, Kenya Nairobi

Email: [email protected]

Phone: +254-20-301-9000

Supplier / Service Provider

Name: Prof. James Ochieng' Njoroge

Title: Senior University Lecturer, Department of Economics

Address: 14 Riverside Drive, Westlands, Kenya Nairobi

Email: [email protected]

Phone: +254-722-456-789

KRA PIN: A123456789K

Purchase Order Details

Date of Issue: 15th January 2025

Delivery / Service Start Date: 3rd February 2025

Delivery / Service End Date: 28th November 2025

Payment Terms: Net 30 Days from Invoice

Currency: Kenyan Shillings (KES)

Delivery Location: University of Nairobi Campus, Kenya Nairobi

Authorisation

Approved By: Prof. Samuel K. Mwangi

Title: Vice-Chancellor, University of Nairobi

Department Head: Dr. Amina Hassan Ali

Finance Ref: FIN/2025/00912

Budget Code: UON/FAC/ARTS/2025/044

Contract Duration: One Academic Year (2025/2026)

No.	Description of Services	Quantity	Unit	Unit Price (KES)	Total Amount (KES)
1	Engagement of a Senior University Lecturer to deliver undergraduate courses in Microeconomics (ECON 201) and Macroeconomics (ECON 202) for the 2025/2026 academic year at the University of Nairobi, Kenya Nairobi campus.	2	Academic Years	1,200,000.00	2,400,000.00
2	Supervision of a minimum of six (6) undergraduate final-year research projects in the Department of Economics, including weekly one-on-one meetings, progress reviews, and final thesis evaluation.	6	Projects	45,000.00	270,000.00
3	Preparation and delivery of postgraduate (Masters level) seminar series on Development Economics, comprising twelve (12) two-hour sessions per semester, including provision of reading materials and assessment design.	24	Sessions	18,000.00	432,000.00
4	Curriculum development and review of the Economics undergraduate programme, including the design of new course modules, learning outcomes alignment, and integration of digital learning tools for the Kenya Nairobi campus.	1	Project	150,000.00	150,000.00
5	Mentorship and professional development of two (2) junior University Lecturer staff members, including joint research supervision, peer review of academic publications, and guidance on grant applications.	2	Mentees	80,000.00	160,000.00
6	Participation in academic committee meetings, examination boards, and faculty senate sessions as required by the University of Nairobi governance structure, Kenya Nairobi.	12	Meetings	5,000.00	60,000.00
Subtotal (KES)					3,472,000.00
VAT (16%)					555,520.00
TOTAL AMOUNT DUE (KES)					4,027,520.00

Terms and Conditions of this Purchase Order

This Purchase Order is issued by the University of Nairobi, Kenya Nairobi, and constitutes a formal request for the provision of University Lecturer academic services as described in the line items above. The University Lecturer shall commence all duties on or before 3rd February 2025.
The University Lecturer shall adhere to the academic calendar, code of conduct, and quality assurance standards established by the University of Nairobi and the Commission for University Education (CUE) of Kenya. All teaching, research, and administrative duties shall be performed at the University of Nairobi main campus in Kenya Nairobi unless otherwise approved in writing.
Payment for services rendered under this Purchase Order shall be made in Kenyan Shillings (KES) via electronic bank transfer to the account designated by the University Lecturer. Invoices must be submitted to the Finance Department, University of Nairobi, Kenya Nairobi, no later than the 5th of each month for services rendered in the preceding month.
The University Lecturer is required to submit a detailed progress report to the Head of Department and the Faculty Senate at the end of each semester. Failure to meet the academic deliverables outlined in this Purchase Order may result in partial or full termination of the engagement.
All intellectual property, course materials, research outputs, and curriculum documents produced under the scope of this Purchase Order shall remain the property of the University of Nairobi, Kenya Nairobi, in accordance with the institution's intellectual property policy.
This Purchase Order is subject to the Public Procurement and Asset Disposal Act (2015) of Kenya and the University of Nairobi Procurement Regulations. Any disputes arising from this Purchase Order shall be resolved through the institutional grievance mechanism before escalation to the courts of Kenya.
The University Lecturer shall maintain professional indemnity insurance and comply with all data protection requirements under the Data Protection Act (2019) of Kenya, particularly regarding student records and academic data processed at the Kenya Nairobi campus.
This Purchase Order may be amended only by mutual written agreement between the authorised representatives of the University of Nairobi and the University Lecturer. No verbal modifications shall be binding.
Early termination of this Purchase Order by either party requires a written notice of not less than thirty (30) days. In the event of termination, payment shall be made pro-rata for services actually rendered up to the termination date.

Authorised Signatory – University of Nairobi
Prof. Samuel K. Mwangi
Vice-Chancellor
Date: _______________ Procurement Officer
Dr. Wanjiku M. Kamau
Head, Procurement & Supply Chain
Date: _______________ University Lecturer – Acknowledgement
Prof. James Ochieng' Njoroge
Senior University Lecturer
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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