Purchase Order Videographer in United States Chicago –Free Word Template Download with AI

This Purchase Order authorizes the engagement of a professional Videographer to provide comprehensive video production services for Lakefront Media Productions, LLC. The Videographer shall perform all services within the city of United States Chicago and its immediate metropolitan area, including but not limited to the Loop, River North, and the South Side districts. The Videographer is expected to bring all necessary professional-grade equipment, including but not limited to 4K cinema cameras, stabilizing rigs, professional audio recording devices, lighting kits, and editing software licenses. The Videographer shall comply with all filming permits required by the City of Chicago Department of Planning and Development and shall maintain full liability insurance coverage of no less than $2,000,000 per occurrence throughout the duration of this Purchase Order.

1. Acceptance: This Purchase Order shall become a binding agreement upon written acceptance by the Videographer (Windy City Visuals, Inc.) within five (5) business days of the date of issue. Failure to respond within this period shall render this Purchase Order null and void.
2. Performance Period: All Videographer services described herein shall be performed between June 20, 2025, and July 19, 2025, exclusively within the geographic boundaries of United States Chicago, Illinois, unless otherwise authorized in writing by the Buyer.
3. Payment: The Buyer shall remit payment of the full amount stated in this Purchase Order within thirty (30) calendar days of receipt of a valid invoice from the Videographer. Payment shall be made via ACH transfer to the bank account designated by the Videographer on file with the Buyer's accounts payable department.
4. Intellectual Property: Upon full and final payment, all raw footage, edited masters, project files, and associated intellectual property created by the Videographer under this Purchase Order shall become the sole property of Lakefront Media Productions, LLC. The Videographer retains the right to display a limited selection of deliverables in a professional portfolio, subject to prior written approval from the Buyer.
5. Insurance and Liability: The Videographer shall maintain, at their own expense, comprehensive general liability insurance, professional liability (errors and omissions) insurance, and workers' compensation coverage for all crew members. Certificates of insurance naming Lakefront Media Productions, LLC as an additional insured shall be provided prior to the commencement of any filming in United States Chicago.
6. Permits and Compliance: The Videographer is solely responsible for obtaining all necessary filming permits, location clearances, and regulatory approvals from the City of Chicago, the State of Illinois, and the Federal Aviation Administration (for drone operations) as required for the services outlined in this Purchase Order.
7. Termination: Either party may terminate this Purchase Order with fourteen (14) days' written notice. In the event of termination by the Buyer for convenience, the Videographer shall be compensated for all services rendered and non-cancellable expenses incurred up to the effective date of termination.
8. Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the State of Illinois, United States. Any disputes arising hereunder shall be subject to the exclusive jurisdiction of the state and federal courts located in Cook County, United States Chicago, Illinois.
9. Force Majeure: Neither party shall be liable for delays or failures in performance caused by events beyond reasonable control, including but not limited to severe weather affecting operations in United States Chicago, natural disasters, government-mandated shutdowns, or pandemics.

All final video deliverables shall be provided in ProRes 422 HQ and H.265 formats, along with a separate 5.1 surround sound mix, within ten (10) business days of the final filming date. The Videographer shall deliver all files via secure cloud transfer to the Buyer's designated project manager. The Buyer shall have five (5) business days to inspect and accept or reject the deliverables. Failure to provide written notice of rejection within this period shall constitute acceptance of the Videographer's work under this Purchase Order.