Purchase Order Web Designer in South Africa Cape Town –Free Word Template Download with AI
Professional Web Designer Services Engagement
South Africa Cape Town | Republic of South Africa
1. Description of Services – Web Designer EngagementThis Purchase Order is issued by Atlantic Digital Ventures (Pty) Ltd, a company registered and operating in South Africa Cape Town, to formally engage the services of Creative Pixel Studio (Pty) Ltd as a professional Web Designer for the complete redesign, development, and deployment of our corporate website. The Web Designer shall be based in South Africa Cape Town and shall deliver all work in accordance with the specifications outlined in this Purchase Order and the attached Statement of Work (SOW-CT-2025-112).
The scope of work for the Web Designer includes, but is not limited to: user experience (UX) research and wireframing, visual design and branding integration, responsive front-end development (HTML5, CSS3, JavaScript), back-end integration with our existing Content Management System (CMS), search engine optimisation (SEO) implementation, accessibility compliance (WCAG 2.1 AA), cross-browser and cross-device testing, and post-launch support for a period of ninety (90) calendar days. All design and development work shall be conducted from the Web Designer's office located in the City Bowl area of South Africa Cape Town, with weekly progress meetings held either in person at the buyer's Sea Point office or via secure video conference.
2. Line Items and Pricing| Item No. | Description | Qty | Unit Price (ZAR) | Amount (ZAR) |
|---|---|---|---|---|
| 01 | UX Research, Wireframing & Information Architecture – Web Designer | 1 | 45,000.00 | 45,000.00 |
| 02 | Visual Design, Branding & UI Mockups – Web Designer | 1 | 68,000.00 | 68,000.00 |
| 03 | Responsive Front-End Development (HTML5/CSS3/JS) – Web Designer | 1 | 85,000.00 | 85,000.00 |
| 04 | Back-End CMS Integration & API Configuration – Web Designer | 1 | 52,000.00 | 52,000.00 |
| 05 | SEO Implementation, Performance Optimisation & Accessibility – Web Designer | 1 | 32,000.00 | 32,000.00 |
| 06 | Quality Assurance, Cross-Device Testing & Deployment – Web Designer | 1 | 28,000.00 | 28,000.00 |
| 07 | Post-Launch Support & Maintenance (90 Days) – Web Designer | 1 | 25,000.00 | 25,000.00 |
| Subtotal (excl. VAT): | 335,000.00 | |||
| VAT @ 15% (South Africa): | 50,250.00 | |||
| TOTAL AMOUNT DUE (ZAR): | 385,250.00 | |||
Payment for the Web Designer services under this Purchase Order shall be made in three (3) instalments via electronic funds transfer (EFT) to the supplier's bank account in South Africa Cape Town:
| Instalment | Milestone | Amount (ZAR incl. VAT) | Due Date |
|---|---|---|---|
| 1st (30%) | Upon acceptance of wireframes & design mockups | 115,575.00 | 15 July 2025 |
| 2nd (40%) | Upon completion of development & QA | 154,100.00 | 15 August 2025 |
| 3rd (30%) | Upon final deployment & sign-off | 115,575.00 | 30 August 2025 |
- This Purchase Order constitutes a binding agreement between the Buyer and the Web Designer (Supplier) upon signature by both parties. All terms are governed by the laws of the Republic of South Africa, with jurisdiction vested in the High Court of Cape Town.
- The Web Designer shall comply with all applicable South African legislation, including the Protection of Personal Information Act (POPIA), the Copyright Act 98 of 1978, and the Consumer Protection Act 68 of 2008, in the performance of services under this Purchase Order.
- All intellectual property rights in the final deliverables (designs, code, documentation) shall vest in the Buyer upon full payment. The Web Designer retains the right to display the completed work in their professional portfolio, subject to the Buyer's prior written consent.
- The Web Designer shall provide weekly written progress reports every Friday to the Buyer's project manager. Failure to meet agreed milestones without prior written notice may result in a penalty of 2% of the outstanding balance per week of delay.
- All work shall be performed in South Africa Cape Town. The Web Designer shall not subcontract any portion of the work without the prior written approval of the Buyer.
- The Web Designer shall maintain professional indemnity insurance of no less than ZAR 2,000,000 and public liability insurance of no less than ZAR 1,000,000 for the duration of this engagement.
- Any disputes arising from this Purchase Order shall first be referred to mediation in Cape Town before either party may initiate legal proceedings.
- This Purchase Order may only be amended in writing, signed by authorised representatives of both parties. Verbal agreements are expressly excluded.
- The Web Designer shall ensure that all third-party libraries, fonts, and assets used in the project are properly licensed for commercial use in South Africa.
- Confidentiality: Both parties agree to maintain strict confidentiality regarding all proprietary information exchanged during the course of this Purchase Order engagement. This obligation survives termination for a period of three (3) years.
By signing below, both parties acknowledge and agree to all terms, conditions, and specifications set forth in this Purchase Order for the engagement of the Web Designer in South Africa Cape Town.
For and on behalf of the Buyer:
Atlantic Digital Ventures (Pty) Ltd
Name: Thabo Mokoena
Title: Chief Financial Officer
Signature: ___________________________
Date: ___________________________
For and on behalf of the Web Designer (Supplier):
Creative Pixel Studio (Pty) Ltd
Name: Anika van der Merwe
Title: Lead Web Designer / Director
Signature: ___________________________
Date: ___________________________
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