Quotation Estimate Accountant in Kenya Nairobi –Free Word Template Download with AI
Meridian Professional Accounting Services Ltd.
Office 412, The Oval Towers, Westlands, Kenya Nairobi
P.O. Box 12847-00100, Kenya Nairobi | Tel: +254 700 123 456 | Email: [email protected]
CR No: 1045823 | KRA PIN: P051234567X
This Quotation Estimate is issued by Meridian Professional Accounting Services Ltd., a registered and licensed firm operating in Kenya Nairobi, to provide a comprehensive and transparent breakdown of professional Accountant services to be rendered to the client identified above. This document serves as a formal Quotation Estimate outlining the scope of work, deliverables, timelines, and associated costs for the engagement of a qualified Accountant based in Kenya Nairobi. All figures presented in this Quotation Estimate are denominated in Kenyan Shillings (KES) and are subject to the prevailing tax regulations as administered by the Kenya Revenue Authority (KRA).
The Accountant engagement proposed in this Quotation Estimate covers the following professional services to be delivered from our offices in Kenya Nairobi:
- Monthly preparation and filing of statutory financial statements in compliance with the Companies Act, 2017, and IFRS standards as applicable in Kenya Nairobi.
- Preparation and submission of monthly VAT returns, PAYE remittances, and withholding tax declarations to the Kenya Revenue Authority on behalf of the client.
- Annual audit support, including the preparation of trial balances, management accounts, and reconciliation schedules for the external auditor.
- Payroll processing for up to fifty (50) employees, including NSSF, SHIF, and income tax computations in accordance with Kenyan labour and tax legislation.
- Advisory services on tax planning, corporate structuring, and regulatory compliance specific to businesses operating in Kenya Nairobi.
- Monthly management reporting, budgeting, and variance analysis to support strategic decision-making.
- Assistance with annual returns filing with the Registrar of Companies and the Kenya Revenue Authority.
| Ref | Description of Accountant Service | Frequency | Unit Cost (KES) | Annual Total (KES) |
|---|---|---|---|---|
| 01 | Monthly bookkeeping and ledger maintenance by a senior Accountant | Monthly | 45,000 | 540,000 |
| 02 | VAT, PAYE, and WHT return preparation and KRA filing | Monthly | 25,000 | 300,000 |
| 03 | Payroll processing (up to 50 employees) including NSSF and SHIF | Monthly | 35,000 | 420,000 |
| 04 | Annual financial statements preparation (IFRS compliant) | Annually | 180,000 | 180,000 |
| 05 | Annual tax return preparation and submission (Form 568, 569, 570) | Annually | 120,000 | 120,000 |
| 06 | Management accounts and monthly board reporting package | Monthly | 30,000 | 360,000 |
| 07 | Advisory and compliance consultation (up to 4 hours per month) | Monthly | 20,000 | 240,000 |
| 08 | Annual returns filing with Registrar of Companies | Annually | 15,000 | 15,000 |
| Subtotal (Excluding VAT) | 2,175,000 | |||
| VAT @ 16% | 348,000 | |||
| TOTAL ANNUAL FEE (Incl. VAT) | 2,523,000 | |||
- This Quotation Estimate is valid for thirty (30) days from the date of issue. Beyond this period, the fees quoted may be subject to revision based on prevailing economic conditions in Kenya Nairobi.
- Payment shall be made in advance on a monthly basis, with invoices issued on the 25th of each month and due by the 5th of the following month.
- A 10% late payment penalty shall apply to any outstanding balance exceeding fifteen (15) days past the due date.
- All fees are exclusive of third-party costs such as KRA e-filing levies, stamp duties, and courier charges, which shall be billed at cost.
- The Accountant assigned to this engagement shall be a Chartered Accountant (CPA) registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and shall operate from our principal office in Kenya Nairobi.
- Confidentiality: All financial data and records handled by the Accountant shall be treated in strict confidence in accordance with the Data Protection Act, 2019, of Kenya.
- This Quotation Estimate does not constitute a binding contract until a formal Service Agreement is executed by both parties.
By signing below, the client acknowledges receipt of this Quotation Estimate and agrees to the terms, conditions, and fees outlined herein for the engagement of the Accountant services in Kenya Nairobi.
For: Meridian Professional Accounting Services Ltd.Name: ______________________________
Title: Managing Partner / Lead Accountant
Signature: ______________________________
Date: ______________________________ For: The Client
Name: ______________________________
Title: ______________________________
Signature: ______________________________
Date: ______________________________ ⬇️ Download as DOCX Edit online as DOCX
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