Quotation Estimate Actor in Canada Vancouver –Free Word Template Download with AI

This Quotation Estimate is issued by Northwest Talent & Performance Agency Inc. (hereinafter referred to as "the Agency") in response to the formal request submitted by Coastal Productions Ltd. for the professional engagement of a principal Actor for the feature film production titled "Harbour Lights", to be shot primarily in and around Canada Vancouver and its surrounding metropolitan areas including North Vancouver, Burnaby, and the Fraser Valley region.

The Actor to be engaged under this Quotation Estimate is a union-eligible, SAG-AFTRA and ACTRA dual-registered performer with a minimum of fifteen (15) years of professional screen experience. The Actor shall be available for a principal role requiring approximately forty-five (45) shooting days, with an estimated schedule spanning from August 4, 2025, through October 18, 2025, subject to the production's final shooting schedule as confirmed in writing by the client.

• Validity: This Quotation Estimate is valid for a period of thirty (30) calendar days from the date of issue. Should the client wish to proceed after the expiry date, the Agency reserves the right to reissue this Quotation Estimate with updated rates reflecting any changes in ACTRA scale agreements or market conditions in Canada Vancouver.
• Payment Schedule: A deposit of twenty-five percent (25%) of the total estimated cost is due upon execution of the engagement contract. The remaining seventy-five percent (75%) shall be paid in weekly progress installments aligned with the Actor's shooting schedule. Final settlement, including any approved overtime or additional days, shall be completed within fourteen (14) days of the final shooting day.
• Actor Availability: The Actor named in this Quotation Estimate is held in a non-binding option for ten (10) business days from the date of this document. A binding hold, subject to a 5% hold fee, may be requested in writing to extend the option period up to a maximum of twenty-one (21) business days.
• Working Conditions: All work performed by the Actor shall comply with the ACTRA (Alliance of Canadian Cinema, Television and Radio Artists) collective agreement, the British Columbia Employment Standards Act, and all applicable federal and provincial labour regulations governing film and television production in Canada Vancouver.
• Location & Logistics: Primary filming locations are expected to be within the Greater Vancouver region, including but not limited to Vancouver Film Studios (1015 Chestnut Street), Stanley Park, the North Shore mountains, and select locations in Burnaby and Surrey. Any travel beyond a fifty-kilometre radius of downtown Vancouver will be billed at the per-diem rates specified in this Quotation Estimate.
• Force Majeure: Neither party shall be liable for delays or cancellations caused by events beyond reasonable control, including but not limited to severe weather common to the Canada Vancouver coastal climate, natural disasters, government-mandated shutdowns, or union work stoppages.
• Confidentiality: All terms, rates, and creative details contained within this Quotation Estimate and any subsequent engagement contract are strictly confidential and shall not be disclosed to third parties without mutual written consent.
• Governing Law: This Quotation Estimate and any resulting contract shall be governed by and interpreted in accordance with the laws of the Province of British Columbia and the federal laws of Canada applicable therein.

The Agency confirms that the Actor recommended under this Quotation Estimate has been vetted for professional conduct, insurance compliance, and availability within the Canada Vancouver production market. All rates quoted are in Canadian Dollars (CAD) and are inclusive of the Actor's professional fees but exclusive of any personal assistant, driver, or additional support staff not explicitly listed above. Should the production require additional Actor services such as voice-over recording, promotional appearances, or post-production reshoots, a supplementary Quotation Estimate will be issued prior to the commencement of such additional work.

The Agency is pleased to provide this Quotation Estimate and looks forward to supporting Coastal Productions Ltd. in delivering a successful production in Canada Vancouver. Please direct all inquiries, clarifications, or acceptance of this Quotation Estimate to the undersigned account representative.