Quotation Estimate Actor in China Shanghai –Free Word Template Download with AI

Quotation Estimate

Quotation Details

Quotation No.: QTE-SHA-2025-0417

Date Issued: 15 June 2025

Valid Until: 15 July 2025

Project Location: China Shanghai

Currency: Chinese Yuan (CNY / RMB)

Client Information

Client Name: Pacific Horizon Media Group

Contact Person: Mr. David Chen

Address: 1200 Century Avenue, Pudong New Area, China Shanghai

Email: [email protected]

Phone: +86-21-6333-7788

Dear Mr. Chen,

Thank you for your inquiry regarding the engagement of a professional Actor for your upcoming production project to be filmed in China Shanghai. This Quotation Estimate has been prepared in accordance with your requirements and reflects our best available rates for the services described below. We are pleased to present this formal Quotation Estimate for your review and approval.

1. Scope of Services – Actor Engagement in China Shanghai

This Quotation Estimate covers the full engagement of a principal Actor for a 12-day filming schedule in China Shanghai. The Actor will be a bilingual performer (Mandarin Chinese and English) with a minimum of eight years of professional screen experience. The engagement includes all on-set performance duties, rehearsal sessions, promotional appearances within the China Shanghai metropolitan area, and post-production voice-over work as required by the production team.

2. Itemized Cost Breakdown

Item No.	Description	Quantity	Unit Price (CNY)	Amount (CNY)
01	Principal Actor daily performance fee (12 shooting days in China Shanghai)	12 days	45,000	540,000
02	Pre-production rehearsal and script preparation (3 days)	3 days	28,000	84,000
03	Actor accommodation – 5-star hotel in Pudong, China Shanghai (15 nights)	15 nights	2,200	33,000
04	Local transportation and vehicle service within China Shanghai	15 days	1,500	22,500
05	Wardrobe, costume fitting, and on-set styling for the Actor	1 lot	35,000	35,000
06	Professional Mandarin dialect coaching and language preparation	5 sessions	3,500	17,500
07	Post-production voice-over and dubbing sessions (4 hours)	4 hours	8,000	32,000
08	Promotional appearances and press events in China Shanghai (2 events)	2 events	15,000	30,000
09	Work permit, visa processing, and regulatory compliance fees for the Actor in China	1 lot	12,000	12,000
10	Comprehensive insurance coverage for the Actor during the China Shanghai engagement	1 policy	18,000	18,000
11	Agency management and coordination fee (10% of subtotal)	1 lot	—	82,400
TOTAL ESTIMATED AMOUNT (CNY)				904,400
TOTAL ESTIMATED AMOUNT (USD, approx. at 7.25 CNY/USD)				124,745

3. Payment Schedule

This Quotation Estimate is subject to the following payment milestones:

Milestone	Percentage	Amount (CNY)	Due Date
Contract signing and Actor confirmation	40%	361,760	Within 5 business days of acceptance
Commencement of filming in China Shanghai	35%	316,540	Day 1 of principal photography
Completion of all filming and post-production	25%	226,100	Within 10 business days of wrap

4. Terms and Conditions

This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Beyond this period, all rates and availability of the Actor are subject to reconfirmation.
All prices are quoted in Chinese Yuan (CNY) and are inclusive of applicable Value Added Tax (VAT) at the prevailing rate in China Shanghai.
The Actor's engagement is strictly limited to the 12-day filming schedule specified. Any additional shooting days, overtime beyond 12 hours per day, or extended post-production work will be billed at 1.5x the daily rate and must be approved in writing by both parties.
The client is responsible for securing all necessary filming permits, location clearances, and regulatory approvals from the Shanghai Municipal Film Bureau and relevant China Shanghai authorities prior to the commencement of production.
The Actor shall be provided with a safe working environment in accordance with all labor laws and regulations of the People's Republic of China. The client assumes full responsibility for on-set safety protocols.
Intellectual property rights for all filmed material remain the sole property of the client. The Actor grants a non-exclusive, worldwide license for the use of their likeness, name, and performance in connection with the production, subject to the terms of the master engagement contract.
Should the production be cancelled or postponed by the client, a cancellation fee of 50% of the total Quotation Estimate amount shall apply if notice is given fewer than 14 days before the scheduled start date in China Shanghai.
Force majeure events, including but not limited to natural disasters, government-mandated shutdowns, or public health emergencies affecting China Shanghai, shall relieve both parties from performance obligations without penalty.
Any disputes arising from this Quotation Estimate or the resulting engagement contract shall be resolved through arbitration under the Shanghai Arbitration Commission in accordance with its rules of procedure.
This Quotation Estimate does not constitute a binding contract. A formal engagement agreement must be executed by both parties before any services are rendered.

5. Additional Notes for China Shanghai Operations

Please be advised that all foreign Actor engagements in China Shanghai are subject to the regulations of the National Radio and Television Administration (NRTA) and the Shanghai Municipal Culture and Tourism Administration. The Actor must obtain a valid work permit (Z visa) and a foreign expert certificate prior to commencing any professional performance activities. Our agency will manage all regulatory filings on behalf of the client at no additional cost beyond what is itemized in this Quotation Estimate. The client is kindly requested to provide the Actor's passport details and a recent photograph no later than twenty-one (21) days before the scheduled arrival date in China Shanghai to ensure timely processing of all permits.

Prepared by:

Shanghai Starlight Talent Agency Co., Ltd.

Authorized Representative
Name: Ms. Lin Xiaofeng
Title: Director of Talent Acquisition
Date: _______________

Accepted by (Client):

Pacific Horizon Media Group

Authorized Representative
Name: Mr. David Chen
Title: Head of Production
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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