Quotation Estimate Biologist in Canada Toronto –Free Word Template Download with AI

Quotation Estimate No.: QE-2025-0487
Date Issued: June 12, 2025
Valid Until: July 12, 2025 Prepared For:
City of Toronto – Parks, Forestry & Recreation Division
100 Simcoe Street, Toronto, ON M5J 2N6
Attn: Dr. Margaret Chen, Environmental Services Manager

This Quotation Estimate is issued by GreenLeaf Environmental Sciences Inc. to provide a comprehensive cost breakdown for the engagement of a qualified Biologist to deliver ecological assessment, habitat survey, and environmental compliance services within the Canada Toronto metropolitan area. This document outlines the professional fees, deliverables, timelines, and terms associated with the proposed Biologist engagement. The scope of work has been tailored to meet the regulatory requirements set forth by the Province of Ontario, the City of Toronto, and applicable federal environmental legislation governing ecological studies in the Canada Toronto region.

The following services will be performed by a licensed Biologist (Ontario Professional Geoscience Act / Ontario Environmental Assessment Act compliant) with a minimum of ten (10) years of field experience in terrestrial and aquatic ecology within the Canada Toronto watershed and urban corridor:

#	Service Description	Duration	Rate (CAD)	Estimated Cost (CAD)
1	Initial site reconnaissance and ecological baseline survey of the Don River Valley corridor (Toronto, ON)	3 days	$185.00/hr	$4,440.00
2	Flora and fauna inventory including identification of Species at Risk (SARA) and Ontario Red List species	5 days	$185.00/hr	$7,400.00
3	Avian survey (breeding season) across 12 designated monitoring stations in Toronto	4 days	$185.00/hr	$5,920.00
4	Amphibian and reptile point-count transects along the Humber River and Etobicoke Creek	3 days	$185.00/hr	$4,440.00
5	Preparation of the Ecological Impact Assessment Report (minimum 80 pages) with GIS mapping	10 days	$165.00/hr	$13,200.00
6	Public consultation presentation and municipal review meeting support (Toronto City Hall)	2 days	$210.00/hr	$3,360.00
7	Post-construction ecological monitoring and mitigation verification (12-month period)	12 months	Flat fee	$18,500.00
8	Travel, field equipment, laboratory specimen analysis, and GIS software licensing	As required	Flat fee	$3,800.00

Subtotal (Professional Services)	$61,060.00
GST (5%)	$3,053.00
HST (8%) – Ontario Province	$4,884.80
Total Quotation Estimate (CAD)	$69,000.00

Note: This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. All rates are quoted in Canadian Dollars (CAD) and are subject to revision upon expiry. The Biologist engagement is contingent upon written acceptance by the client and execution of a formal Service Agreement. All fieldwork will be conducted in compliance with the Ontario Environmental Protection Act, the Endangered Species Act (Ontario), and the Species at Risk Act (Canada) as applicable to the Canada Toronto jurisdiction.

Acceptance: This Quotation Estimate constitutes a formal offer. Acceptance must be communicated in writing to GreenLeaf Environmental Sciences Inc. within the validity period stated above. Upon acceptance, a binding Service Agreement will be executed.
Payment Schedule: 30% deposit upon contract execution; 40% upon delivery of the draft Ecological Impact Assessment Report; 30% upon final report acceptance and completion of the 12-month monitoring period. All payments are due within thirty (30) days of invoice date.
Biologist Qualifications: The assigned Biologist shall hold a minimum of a Master's degree in Biology, Ecology, or a related discipline, and shall be a registered professional in good standing with the relevant Ontario regulatory body. A copy of credentials will be provided upon request.
Deliverables: All reports, data sets, GIS layers, and photographic documentation produced under this engagement shall be the property of the client upon full payment. The Biologist shall deliver all materials in both PDF and editable formats.
Confidentiality: Both parties agree to maintain strict confidentiality of all data, findings, and proprietary information exchanged during the course of this Biologist engagement in Canada Toronto.
Force Majeure: Neither party shall be liable for delays caused by extreme weather, natural disasters, or government-mandated closures affecting fieldwork in the Canada Toronto area.
Dispute Resolution: Any disputes arising from this Quotation Estimate or the subsequent Service Agreement shall be resolved through mediation in Toronto, Ontario, in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein.
Insurance: GreenLeaf Environmental Sciences Inc. maintains professional liability insurance of no less than $5,000,000 CAD and workers' compensation coverage as required by the Ontario Workplace Safety and Insurance Act.

By signing below, the client acknowledges receipt of this Quotation Estimate and agrees to the terms, conditions, and cost structure outlined herein for the Biologist services to be performed in Canada Toronto.

For GreenLeaf Environmental Sciences Inc.:

Dr. James Okafor, PhD, MSc
Lead Biologist & Principal Consultant
Signature & Date: ___________________________

For the Client (City of Toronto):

Dr. Margaret Chen
Environmental Services Manager
Signature & Date: ___________________________ ⬇️ Download as DOCX Edit online as DOCX

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