Quotation Estimate Biomedical Engineer in Egypt Cairo –Free Word Template Download with AI

Quotation Estimate No.: QTE-2025-0472
Date of Issue: 14 June 2025
Valid Until: 14 July 2025 Prepared For:
Cairo University Hospital – Medical Equipment Dept.
Attn: Dr. Ahmed Hassan, Procurement Manager
12 El-Gezira St., Giza, Egypt Cairo

This Quotation Estimate is formally issued by NileMed Engineering & Consulting Services to provide a comprehensive financial and technical proposal for the engagement of a qualified Biomedical Engineer to deliver specialized medical equipment maintenance, calibration, and regulatory compliance services within the Egypt Cairo metropolitan area. The scope of work outlined herein encompasses all professional duties, on-site visits, technical assessments, and documentation required to ensure the safe and efficient operation of biomedical devices across the client's facilities located in Egypt Cairo.

The Biomedical Engineer proposed for this engagement holds a Bachelor's degree in Biomedical Engineering from Cairo University, a valid professional license issued by the Egyptian Engineers Syndicate, and a minimum of eight (8) years of hands-on experience in hospital-grade medical device management. The engineer is fully versed in Egyptian Ministry of Health regulations, IEC 62353 standards, and the local accreditation requirements applicable to all healthcare facilities operating in Egypt Cairo.

Item No.	Description of Service	Duration / Qty	Unit Price (EGP)	Total (EGP)
01	Monthly on-site maintenance and preventive servicing of all biomedical equipment (MRI, CT, ultrasound, patient monitors, ventilators) at the client's Egypt Cairo facility	12 months	45,000	540,000
02	Calibration and performance verification of diagnostic imaging systems in compliance with Egyptian regulatory standards	Quarterly (4 visits)	32,000	128,000
03	Emergency breakdown response and repair services (24/7 availability within Egypt Cairo city limits, response time under 4 hours)	Annual contract	28,000	28,000
04	Regulatory compliance audit and preparation of documentation for Egyptian Ministry of Health annual inspection	2 visits/year	18,500	37,000
05	Training sessions for hospital technical staff on proper operation and basic troubleshooting of biomedical devices	6 sessions	7,500	45,000
06	Technical consulting for procurement of new biomedical equipment and vendor evaluation	As needed (up to 10 hours)	2,200	22,000
07	Annual comprehensive equipment inventory report and lifecycle assessment	1 report	15,000	15,000
Subtotal (EGP)				815,000
VAT (14% – Egyptian Tax Authority)				114,100
Grand Total (EGP)				929,100

This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Any request for services beyond this period will require a revised quotation.
All prices are quoted in Egyptian Pounds (EGP) and are inclusive of the Biomedical Engineer's professional fees, travel within Egypt Cairo, and standard tools and test equipment. Consumable parts and replacement components are billed separately at cost plus a 15% handling surcharge.
Payment terms: 30% advance payment upon contract signing, 40% upon completion of the sixth month of services, and 30% upon final delivery of the annual report. All payments are due within fifteen (15) business days of invoice date via bank transfer to NileMed's account at Commercial International Bank, Egypt Cairo branch.
The Biomedical Engineer shall maintain full professional liability insurance with a minimum coverage of EGP 2,000,000, valid throughout the contract period in Egypt Cairo.
Confidentiality: All patient data, hospital operational records, and proprietary technical information encountered during the engagement shall be treated as strictly confidential in accordance with Egyptian Law No. 176 of 2018 on Personal Data Protection.
Either party may terminate this agreement with thirty (30) days' written notice. In the event of early termination by the client, all services rendered up to the termination date shall be invoiced in full.
Disputes arising from this Quotation Estimate or the resulting contract shall be resolved through arbitration in Egypt Cairo in accordance with the rules of the Egyptian Arbitration Center.

Note: This Quotation Estimate assumes standard operating conditions at the client's facility in Egypt Cairo. If the scope of work expands to include additional sites outside the Greater Cairo metropolitan area, a supplementary travel and accommodation surcharge of EGP 3,500 per day will apply. The Biomedical Engineer reserves the right to reschedule on-site visits with a minimum of 48 hours' prior written notice in the event of force majeure.

By signing below, the client acknowledges and accepts the terms, conditions, and pricing outlined in this Quotation Estimate for the engagement of the proposed Biomedical Engineer services in Egypt Cairo. This signature constitutes a binding agreement between both parties effective from the date of the advance payment.

For NileMed Engineering & Consulting Services

Eng. Mona El-Sayed, P.Eng.
Lead Biomedical Engineer / Authorized Signatory
Date: _______________

For Cairo University Hospital

Dr. Ahmed Hassan
Procurement Manager
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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