Quotation Estimate Biomedical Engineer in Nepal Kathmandu –Free Word Template Download with AI

Quotation No.	QTE/BME/2025/0047	Date of Issue	15 June 2025
Valid Until	15 July 2025 (30 days)	Currency	Nepalese Rupee (NPR)
Prepared For	Nepalgunj Regional Hospital, Kathmandu, Nepal
Prepared By	MediTech Solutions Pvt. Ltd., Baneshwor-10, Kathmandu, Nepal

This Quotation Estimate is formally submitted by MediTech Solutions Pvt. Ltd. to Nepalgunj Regional Hospital, located in Kathmandu, Nepal, for the engagement of a qualified Biomedical Engineer to provide comprehensive medical equipment maintenance, calibration, and technical support services. This document outlines the scope of work, professional fees, and associated costs for the proposed engagement. The Biomedical Engineer services described herein are specifically tailored to meet the operational requirements of healthcare facilities in Nepal Kathmandu, ensuring compliance with the Nepal Medical Device Regulatory Authority (NMDRA) standards and the Ministry of Health and Population guidelines.

The Biomedical Engineer engaged under this Quotation Estimate shall perform the following duties and responsibilities within the Kathmandu metropolitan area and its surrounding districts:

Preventive maintenance and scheduled calibration of all diagnostic imaging equipment, including X-ray machines, CT scanners, MRI systems, and ultrasound devices installed at the client facility in Nepal Kathmandu.
Corrective maintenance and troubleshooting of life-support systems, ventilators, patient monitors, defibrillators, and infusion pumps to ensure uninterrupted clinical operations.
Installation, commissioning, and acceptance testing of newly procured biomedical devices in accordance with international ISO 13485 and IEC 60601-1 safety standards applicable in Nepal.
Documentation and record-keeping of all maintenance activities, calibration certificates, and service logs as mandated by the Nepal Kathmandu health regulatory framework.
Training of hospital technical staff on proper operation, basic troubleshooting, and safety protocols for biomedical equipment.
Quarterly safety inspections and risk assessments of all electrical and electromedical devices to ensure patient and operator safety.
Procurement coordination for spare parts, consumables, and replacement components sourced from authorized distributors in Kathmandu and international suppliers.
Advisory support to the hospital administration on biomedical equipment procurement, vendor evaluation, and technology upgrade planning.

S.No.	Description of Service	Duration / Qty	Unit Rate (NPR)	Amount (NPR)
1	Monthly professional fee for Biomedical Engineer (full-time, 40 hrs/week)	12 months	185,000	2,220,000
2	Preventive maintenance visits (on-site, all departments)	48 visits	12,000	576,000
3	Calibration and certification of diagnostic equipment (per device)	35 devices	8,500	297,500
4	Emergency corrective maintenance (after-hours call-out, per incident)	Up to 20 incidents	15,000	300,000
5	Staff training sessions (basic equipment operation and safety)	6 sessions	25,000	150,000
6	Quarterly safety inspection and risk assessment reports	4 reports	35,000	140,000
7	Transportation and local travel within Kathmandu Valley	12 months	15,000	180,000
8	Consumables, calibration standards, and testing accessories	12 months	45,000	540,000
9	Documentation, record-keeping, and regulatory compliance filing	12 months	20,000	240,000
10	Annual equipment upgrade advisory and procurement consultation	1 engagement	75,000	75,000
Subtotal (NPR)				4,718,500
VAT @ 13% (Nepal Government Tax)				613,405
TOTAL ESTIMATED COST (NPR)				5,331,905

This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Beyond this period, pricing may be revised to reflect changes in market conditions, exchange rates, or regulatory requirements in Nepal.
Payment shall be made in monthly installments within fifteen (15) days of invoice issuance. A 2% monthly late-payment surcharge will apply to overdue balances as per Nepal commercial law.
The Biomedical Engineer shall be a registered professional with the Nepal Engineering Council (NEC) and shall hold a minimum of a Bachelor's degree in Biomedical Engineering or a related discipline with at least five (5) years of relevant experience in hospital settings.
All services rendered under this estimate shall comply with the Nepal Medical Device Act, 2075 (2018) and all subsequent amendments issued by the Ministry of Health and Population, Kathmandu.
The client shall provide a dedicated workspace, access to all equipment rooms, and necessary safety equipment for the Biomedical Engineer to perform duties effectively at the Kathmandu facility.
Any additional services beyond the scope defined in this Quotation Estimate shall be subject to a separate written amendment and mutual agreement prior to execution.
Confidentiality: All patient data, hospital records, and proprietary information accessed during the engagement shall remain strictly confidential and shall not be disclosed to any third party without written consent.
Dispute resolution: Any disputes arising from this engagement shall be resolved through amicable negotiation. In the event of failure, the matter shall be referred to the competent court of law in Kathmandu, Nepal.
The Biomedical Engineer shall carry professional indemnity insurance with a minimum coverage of NPR 10,000,000, valid throughout the contract period.

By signing below, both parties acknowledge and accept the terms, conditions, and cost structure outlined in this Quotation Estimate for the engagement of a Biomedical Engineer at the specified facility in Nepal Kathmandu.

For and on behalf of
MediTech Solutions Pvt. Ltd.
(Service Provider)

Authorized Signatory
Name: _______________________
Designation: Managing Director
Date: _______________________

For and on behalf of
Nepalgunj Regional Hospital
(Client / End-User)

Authorized Signatory
Name: _______________________
Designation: Hospital Administrator
Date: _______________________ ⬇️ Download as DOCX Edit online as DOCX

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