Quotation Estimate Customs Officer in Brazil São Paulo –Free Word Template Download with AI

This Quotation Estimate is issued by Meridian Trade Compliance & Logistics Ltda. to provide a comprehensive and transparent financial proposal for the engagement of a licensed Customs Officer to operate within the jurisdiction of Brazil São Paulo. The scope of this document covers all professional services, regulatory compliance activities, and associated costs required to ensure seamless customs clearance operations at the Port of Santos, the Guarulhos International Airport (GRU), and the São Paulo Dry Port (Porto Seco). This Quotation Estimate is valid for a period of thirty (30) calendar days from the date of issue, after which all pricing and service terms are subject to revision based on prevailing market conditions, exchange rate fluctuations, and any changes in Brazilian federal or state regulatory frameworks.

The Customs Officer engaged under this Quotation Estimate will be a fully licensed professional registered with the Brazilian Federal Revenue Service (Receita Federal do Brasil) and authorized to operate under the current legislation of the Brazilian Customs Code (Código Aduaneiro — Decreto-Lei nº 37/66) and all subsequent amendments. The Customs Officer will be physically stationed in Brazil São Paulo and will perform the following duties:

• Preparation, review, and submission of all customs declarations (Declaração de Importação — DI, Declaração de Exportação — DE) through the SISCOMEX electronic platform.
• Classification of goods under the NCM (Nomenclatura Comum do Mercosul) tariff schedule and determination of applicable import duties, ICMS, IPI, PIS/COFINS, and other levies.
• Coordination with the São Paulo Customs House (Repartição Aduaneira) for physical inspections, document verification, and release of cargo.
• Management of bonded warehouse operations and temporary admission procedures within the São Paulo metropolitan area.
• Advisory services on trade compliance, anti-dumping measures, and sanctions screening in accordance with Brazilian and international regulations.
• Handling of customs audits, post-clearance reviews, and dispute resolution with the Receita Federal.
• Liaison with freight forwarders, shipping lines, airlines, and inland transport operators to ensure end-to-end logistics coordination.

• Validity: This Quotation Estimate remains valid for thirty (30) days from the date of issue. After this period, a revised Quotation Estimate must be requested.
• Payment Terms: 50% of the monthly retainer (Item 3.1) is due on the 5th business day of each month. Per-declaration and per-day fees (Items 3.2, 3.4) are invoiced monthly in arrears with payment due within fifteen (15) business days.
• Service Level: The Customs Officer shall respond to all client requests within four (4) business hours during standard operating hours (08:00–18:00 BRT, Monday to Friday) in Brazil São Paulo.
• Confidentiality: All commercial data, shipment details, and client information handled by the Customs Officer are subject to a strict Non-Disclosure Agreement (NDA) in compliance with Brazil's General Data Protection Law (LGPD — Lei nº 13.709/2018).
• Liability and Insurance: The Customs Officer and Meridian Trade Compliance & Logistics Ltda. carry professional indemnity insurance with a coverage limit of R$ 5,000,000.00 per occurrence. Liability for errors or omissions is capped at the total annual contract value.
• Termination: Either party may terminate the engagement with sixty (60) days' written notice. In the event of termination, all fees accrued up to the termination date remain payable.
• Regulatory Changes: Should the Receita Federal or any Brazilian regulatory body introduce new requirements, fees, or procedural changes affecting customs operations in Brazil São Paulo, the Customs Officer will notify the client within five (5) business days, and a supplementary Quotation Estimate will be issued to reflect any cost adjustments.
• Governing Law: This Quotation Estimate and the resulting service agreement shall be governed by the laws of the Federative Republic of Brazil, with jurisdiction vested in the courts of the city of São Paulo, SP.

By signing below, the client acknowledges receipt of this Quotation Estimate for Customs Officer services in Brazil São Paulo and agrees to the terms, conditions, and pricing outlined herein. The engagement shall commence on the date specified in the subsequent Service Agreement.