Quotation Estimate Diplomat in India Bangalore –Free Word Template Download with AI

Quotation No.:	DIP/BLR/2025/QE-0472
Date of Issue:	14 June 2025
Validity:	30 days from date of issue

Prepared For:	Mr. Arjun Mehta
Organization:	Mehta Industries Ltd.
Address:	Whitefield, India Bangalore – 560066

Dear Mr. Mehta,

Thank you for considering Diplomat for your corporate security and consulting requirements. This Quotation Estimate has been prepared specifically for your facility located in India Bangalore and outlines the comprehensive scope of services, associated costs, and commercial terms as discussed during our preliminary meeting on 28 May 2025. Diplomat is a premier corporate security and risk-management firm headquartered in India Bangalore, serving over 200 enterprise clients across Karnataka and the broader Indian subcontinent.

Scope of Services & Itemized Estimate

S.No.	Service / Item Description	Duration / Qty	Unit Rate (INR)	Amount (INR)	Remarks
1	Physical Security Deployment – 12 trained security personnel for the Whitefield, India Bangalore campus (24×7, 3 shifts)	12 months	₹ 1,85,000 / month	₹ 22,20,000	Includes uniforms, equipment, and supervision
2	Access Control & CCTV Surveillance System – Design, installation, and commissioning of 48 IP cameras, biometric access panels, and a central monitoring station	One-time	₹ 4,50,000	₹ 4,50,000	Hardware + software license (3-year)
3	Corporate Risk Assessment & Threat Analysis – On-site audit of the India Bangalore facility, vulnerability mapping, and a 60-page risk mitigation report	One-time	₹ 1,20,000	₹ 1,20,000	Delivered within 15 working days
4	Executive Protection & VIP Escort Services – Dedicated close-protection team for senior leadership travelling within India Bangalore and inter-city routes	12 months	₹ 95,000 / month	₹ 11,40,000	Up to 4 executives covered
5	Cybersecurity & Digital Threat Monitoring – Managed SOC services, endpoint protection, and quarterly penetration testing for the corporate network	12 months	₹ 65,000 / month	₹ 7,80,000	24×7 SOC with 15-min response SLA
6	Emergency Response & Business Continuity Planning – Development of a site-specific BCP/DRP document, two annual simulation drills, and liaison with local India Bangalore law enforcement and fire services	12 months	₹ 40,000 / month	₹ 4,80,000	Includes 2 full-scale drills
7	Annual Maintenance & Support – Preventive maintenance of all installed security hardware, firmware updates, and 4-hour on-site response for breakdowns in India Bangalore	12 months	₹ 25,000 / month	₹ 3,00,000	Excludes consumable parts

Subtotal	₹ 54,90,000
GST @ 18% (as applicable in India Bangalore)	₹ 9,88,200
One-time Mobilization & Setup Fee	₹ 75,000
Grand Total (INR)	₹ 65,53,200

In words: Rupees Sixty-Five Lakh Fifty-Three Thousand Two Hundred Only.

Terms & Conditions

This Quotation Estimate is valid for a period of thirty (30) calendar days from the date of issue. Beyond this period, Diplomat reserves the right to revise pricing due to market fluctuations in the India Bangalore region.
Payment terms: 40% advance upon signing the service agreement, 40% upon successful commissioning of all systems, and 20% within 15 days of the final acceptance certificate.
All services shall be executed in strict compliance with the Indian Penal Code, the Karnataka Police Act, and applicable data-protection regulations (DPDP Act, 2023) governing operations in India Bangalore.
Diplomat shall maintain a minimum of 12 certified security personnel on the client's premises at all times. Any understaffing beyond 48 hours without prior written consent shall attract a 5% monthly service-credit adjustment.
Intellectual property of all risk-assessment reports, BCP documents, and threat analyses produced by Diplomat shall vest with the client upon full payment.
Force majeure events, including but not limited to natural disasters, government-imposed lockdowns, or civil unrest in India Bangalore, shall be addressed through mutual consultation and shall not constitute a breach of contract.
Disputes arising from this engagement shall be resolved by arbitration in India Bangalore in accordance with the Arbitration and Conciliation Act, 1996, and the seat of arbitration shall be Bangalore, Karnataka, India.
This Quotation Estimate does not constitute a binding contract until a formal Service Level Agreement (SLA) is executed by both parties on letterhead with authorized signatories.

For and on behalf of Diplomat
Corporate Consulting & Security Services Pvt. Ltd.

Col. R. K. Sharma (Retd.)
Managing Director
Diplomat, India Bangalore

Accepted by the Client

Mr. Arjun Mehta
Director, Mehta Industries Ltd.
Whitefield, India Bangalore ⬇️ Download as DOCX Edit online as DOCX

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