Quotation Estimate Diplomat in Mexico Mexico City –Free Word Template Download with AI
| Quotation Estimate No.: | DIP-MX-2025-04871 |
| Date of Issue: | June 15, 2025 |
| Valid Until: | July 15, 2025 (30 calendar days) |
| Prepared By: | Diplomat — Mexico City Office, Av. Paseo de la Reforma 222, Piso 14, Col. Cuauhtêmoc, 06500 Mexico City, Mexico |
| Prepared For: | Grupo Empresarial del Pacífico, S.A. de C.V. — Av. Insurgentes Sur 1500, Piso 8, Col. Del Valle, 03100 Mexico City, Mexico |
| Currency: | United States Dollars (USD) — subject to exchange rate at time of invoicing |
| Tax Identification (RFC): | DIP250615MX1 |
This Quotation Estimate is issued by Diplomat, a specialized firm in diplomatic protocol, international business facilitation, and cross-border regulatory consulting, with its principal operations headquartered in Mexico, Mexico City. The purpose of this document is to provide Grupo Empresarial del Pacífico, S.A. de C.V. with a comprehensive and itemized cost projection for the full scope of diplomatic and protocol services to be rendered during the period of July 2025 through December 2025. All pricing contained within this Quotation Estimate reflects the current operational costs of Diplomat in the Mexico City metropolitan area and is subject to the terms and conditions outlined herein.
Diplomat proposes to deliver the following services to the client, all to be executed from and in coordination with the Mexico City, Mexico operational base:
| # | Service Description | Duration / Qty | Unit Price (USD) | Subtotal (USD) | Notes |
|---|---|---|---|---|---|
| 1 | Diplomatic Protocol Advisory & Event Coordination for bilateral trade delegations visiting Mexico City | 6 events | $4,500.00 | $27,000.00 | Includes venue liaison, protocol briefings, and translation support |
| 2 | Regulatory & Visa Facilitation for 25 international executives entering Mexico | 25 individuals | $1,200.00 | $30,000.00 | Processing through SEGOB and INM in Mexico City |
| 3 | Executive Diplomatic Briefing & Cultural Orientation Program (Mexico City) | 3 sessions | $3,800.00 | $11,400.00 | Delivered at Diplomat offices, Paseo de la Reforma |
| 4 | Government Relations & Stakeholder Mapping in Mexico City | 6 months | $5,500.00 | $33,000.00 | Monthly reporting to client leadership |
| 5 | On-site Diplomat Protocol Officer (dedicated, full-time) | 6 months | $7,200.00 | $43,200.00 | Based in Mexico City; bilingual (English/Spanish) |
| 6 | Emergency Diplomatic Support & Crisis Communication Hotline | 12 months | $2,000.00 | $24,000.00 | 24/7 availability; response within 2 hours |
| 7 | Official Document Authentication & Apostille Processing (Mexico) | 40 documents | $350.00 | $14,000.00 | Processed via Mexico City legal offices |
| 8 | Annual Diplomat Compliance Audit & Reporting (Mexico City jurisdiction) | 1 audit | $8,500.00 | $8,500.00 | Final report delivered in Q4 2025 |
| TOTAL ESTIMATED COST (before applicable taxes): | $191,100.00 | ||||
| IVA (16% Mexican Value Added Tax): | $30,576.00 | ||||
| GRAND TOTAL (USD): | $221,676.00 | ||||
- Validity: This Quotation Estimate issued by Diplomat is valid for thirty (30) calendar days from the date of issue. After this period, pricing may be revised to reflect changes in operational costs in Mexico, Mexico City.
- Payment Terms: A non-refundable deposit of 30% of the total estimated value is due upon acceptance of this Quotation Estimate. The remaining 70% shall be invoiced in two equal monthly installments during the service period. All payments are to be made in USD via wire transfer to the Diplomat Mexico City corporate account.
- Taxation: All amounts are subject to the 16% IVA (Impuesto al Valor Agregado) applicable in Mexico. Diplomat will issue a fiscal invoice (factura) compliant with SAT regulations in Mexico City.
- Scope Changes: Any modification to the scope of services outlined in this Quotation Estimate must be agreed upon in writing by both parties. Additional services will be quoted separately by Diplomat.
- Confidentiality: Diplomat commits to maintaining strict confidentiality regarding all client information, diplomatic contacts, and operational details pertaining to this engagement in Mexico City, Mexico.
- Force Majeure: Neither party shall be liable for delays or failures in performance resulting from events beyond reasonable control, including but not limited to natural disasters, government actions, or international sanctions affecting operations in Mexico.
- Governing Law: This Quotation Estimate and any resulting contract shall be governed by the commercial laws of the United Mexican States, with jurisdiction vested in the courts of Mexico City, Mexico.
- Acceptance: This Quotation Estimate does not constitute a binding contract until countersigned by an authorized representative of the client and accepted in writing by Diplomat, Mexico City.
By signing below, both parties acknowledge that they have read, understood, and agree to the terms set forth in this Quotation Estimate issued by Diplomat for services to be performed in Mexico, Mexico City.
For Diplomat (Service Provider)
Name: Lic. Alejandro Ríos MendozaTitle: Director General, Diplomat Mexico City
Date: ______________________
For Grupo Empresarial del Pacífico, S.A. de C.V. (Client)
Name: ______________________Title: ______________________
Date: ______________________ ⬇️ Download as DOCX Edit online as DOCX
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