Quotation Estimate Diplomat in Saudi Arabia Jeddah –Free Word Template Download with AI

Quotation Reference No.	DIP-JED-2025-04871
Date of Issue	15 June 2025
Valid Until	15 July 2025 (30 calendar days)
Prepared By	Diplomat Services – Jeddah Branch, King Fahd Road, Al Shati District, Jeddah 23412, Saudi Arabia
Prepared For	Al-Rashid International Trading Co. Ltd., P.O. Box 4521, Jeddah 21442, Saudi Arabia
Project Title	Comprehensive Diplomat Business Facilitation & Diplomatic Liaison Services – Saudi Arabia Jeddah
Currency	Saudi Riyal (SAR)

This Quotation Estimate is issued by Diplomat Professional Services, a licensed business facilitation and diplomatic liaison firm operating in Saudi Arabia Jeddah, in response to the formal request submitted by Al-Rashid International Trading Co. Ltd. The scope of work outlined herein encompasses a full suite of services designed to support the client's operational expansion, regulatory compliance, and inter-agency coordination within the Kingdom of Saudi Arabia, with primary operations centered in the city of Jeddah and its surrounding economic zones.

Diplomat Services has been providing specialized facilitation, translation, regulatory navigation, and diplomatic liaison support to international and domestic enterprises in Saudi Arabia Jeddah for over twelve years. Our team of certified professionals, fluent in Arabic and English, maintains established relationships with the Ministry of Commerce, the Saudi Arabian General Investment Authority (SAGIA), the Jeddah Chamber of Commerce, and relevant municipal and port authorities. This Quotation Estimate reflects our standard professional rates adjusted for the specific volume and complexity of services requested by the client.

No.	Service Description	Duration / Qty	Unit Rate (SAR)	Total (SAR)	Notes
1	Diplomat Regulatory Compliance Audit – Review of all existing trade licenses, commercial registrations, and import/export permits held by the client in Jeddah	1 engagement	18,500	18,500	Includes written report
2	Diplomat Diplomatic Liaison & Government Relations – Facilitation of meetings and correspondence with SAGIA, Ministry of Commerce, and Jeddah Port Authority for new investment license	3 months	22,000/mo	66,000	Monthly progress reports
3	Diplomat Certified Translation Services – Translation of 120 pages of corporate documents from English to Arabic (legal, financial, and technical)	120 pages	85/page	10,200	Sworn translator certified by Saudi Ministry of Justice
4	Diplomat Customs & Logistics Coordination – End-to-end facilitation of cargo clearance at Jeddah Islamic Port and Jeddah Abdul Aziz King International Airport for 6 shipments	6 shipments	4,800/shipment	28,800	Excludes customs duties
5	Diplomat Corporate Event & Protocol Management – Coordination of 2 high-level business delegations visiting Jeddah, including protocol, venue, and hospitality arrangements	2 events	15,000/event	30,000	Includes bilingual hostesses
6	Diplomat Ongoing Advisory Retainer – Dedicated account manager and on-call advisory support for regulatory, legal, and operational matters in Saudi Arabia Jeddah	12 months	9,500/mo	114,000	Minimum 4 hrs/month included
7	Diplomat Visa & Work Permit Processing – Sponsorship coordination and processing of 8 Iqama (residency) permits and 3 business visas for expatriate staff	11 permits	3,200/permit	35,200	Government fees extra
8	Diplomat Market Intelligence Report – Comprehensive competitive and regulatory landscape analysis for the Jeddah free trade zone sector	1 report	12,000	12,000	Delivered in 21 days
SUBTOTAL				314,700
VAT (15% – Kingdom of Saudi Arabia)				47,205
GRAND TOTAL				361,905	SAR

This Quotation Estimate is valid for a period of thirty (30) calendar days from the date of issue. Beyond this period, Diplomat reserves the right to revise pricing due to changes in government fees, exchange rates, or operational costs in Saudi Arabia Jeddah.
Payment terms: 40% advance payment upon acceptance of this Quotation Estimate, 30% upon completion of the first phase (Items 1–4), and the remaining 30% upon final delivery of all services. All payments shall be made via bank transfer to the Diplomat Services account at Al Rajhi Bank, Jeddah Branch, in Saudi Riyal (SAR).
All services rendered by Diplomat in Saudi Arabia Jeddah are subject to the laws and regulations of the Kingdom of Saudi Arabia, including but not limited to the Commercial Companies Law, the Labor Law, and the regulations of the Saudi Central Bank (SAMA).
Diplomat shall not be held liable for delays or non-approval caused by government authorities, force majeure events, or actions taken by the client that fall outside the scope defined in this Quotation Estimate.
Confidentiality: All information exchanged between Diplomat and the client in connection with this engagement shall be treated as strictly confidential and shall not be disclosed to third parties without prior written consent, in accordance with Saudi data protection regulations.
Any additional services requested beyond the scope of this Quotation Estimate shall be subject to a separate written amendment and additional fees as agreed upon by both parties.
This Quotation Estimate does not constitute a binding contract until formally accepted in writing by both parties and countersigned by authorized representatives.
Disputes arising from this Quotation Estimate or the subsequent service agreement shall be resolved through arbitration in Jeddah, Saudi Arabia, in accordance with the rules of the Saudi Center for Commercial Arbitration (SCCA).

By signing below, the client acknowledges receipt of this Quotation Estimate from Diplomat and agrees to the terms, conditions, and pricing outlined herein for the provision of services in Saudi Arabia Jeddah.

For and on behalf of Diplomat Services

Name: Khalid Al-Otaibi
Title: Managing Director, Jeddah Branch
Date: _______________

For and on behalf of the Client

Name: _______________
Title: _______________
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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