Quotation Estimate Diplomat in Sudan Khartoum –Free Word Template Download with AI

This Quotation Estimate document is formally issued by Meridian Automotive Trading & Logistics Co. in response to the Request for Quotation (RFQ-SD-2025-3312) submitted by Al-Rashid Diplomatic Services Ltd. The purpose of this Quotation Estimate is to provide a comprehensive, itemized, and binding price proposal for the supply, delivery, registration, and initial servicing of a Diplomat vehicle intended for official diplomatic use within Sudan Khartoum. All figures, specifications, and conditions outlined in this Quotation Estimate are prepared in strict accordance with the commercial regulations of the Republic of Sudan and the diplomatic vehicle importation protocols applicable to the Khartoum metropolitan area.

The Diplomat vehicle referenced in this Quotation Estimate shall be delivered to the designated diplomatic compound in El-Khadim District, Sudan Khartoum, within a maximum of forty-five (45) calendar days from the date of written acceptance of this Quotation Estimate. The logistics route shall commence at the manufacturing facility, proceed via the Port of Suez, Egypt, continue by sea to the Port of Sudan, and conclude with overland transport through the Khashm el-Gharama corridor to the final delivery point in Sudan Khartoum. All transit insurance, including war-risk and political-risk coverage, is included in the freight line item of this Quotation Estimate. The client shall be notified at each major transit milestone, and a dedicated logistics coordinator based in Khartoum shall be assigned to oversee the final delivery phase.

• Advance Payment: 40% of the total Quotation Estimate value (USD 73,340.00) due within five (5) business days of signed acceptance, payable via irrevocable letter of credit through a recognized international bank with a branch in Khartoum.
• Balance Payment: 60% of the total Quotation Estimate value (USD 110,010.00) due upon confirmed delivery and handover of the Diplomat vehicle at the Sudan Khartoum delivery site, subject to a joint inspection and sign-off by both parties.
• All payments shall be made in United States Dollars (USD). No additional fees, surcharges, or currency conversion penalties shall apply beyond those explicitly stated in this Quotation Estimate.

• This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Beyond this period, pricing may be subject to revision due to fluctuations in international freight rates, exchange rates, or component costs.
• The Diplomat vehicle shall be delivered in factory-new condition, with a maximum of 50 kilometers on the odometer at the point of handover in Sudan Khartoum.
• All diplomatic exemptions, tax waivers, and customs privileges referenced in this Quotation Estimate are contingent upon the client providing valid diplomatic accreditation documentation from the relevant Sudanese Ministry of Foreign Affairs prior to customs clearance at Port Sudan.
• Any modifications, upgrades, or changes to the Diplomat vehicle specification requested after the acceptance of this Quotation Estimate shall be subject to a supplementary quotation and may affect the delivery timeline.
• Disputes arising from this Quotation Estimate shall be resolved through arbitration in Khartoum, Sudan, in accordance with the Sudanese Commercial Arbitration Act.
• This Quotation Estimate does not constitute a binding contract until both parties have executed the formal Purchase Agreement in duplicate.

By signing below, the client acknowledges receipt of this Quotation Estimate for the Diplomat vehicle and confirms that all terms, conditions, pricing, and delivery specifications are understood and accepted. The signed copy of this Quotation Estimate shall serve as the basis for the subsequent Purchase Agreement governing the supply of the Diplomat vehicle to Sudan Khartoum.