Quotation Estimate Diplomat in Turkey Istanbul –Free Word Template Download with AI

Quotation Estimate No.	DIP-IST-2025-04782
Date of Issue	14 June 2025
Valid Until	14 July 2025 (30 calendar days)
Prepared For	Client Name / Organization (to be confirmed upon acceptance)
Prepared By	Diplomat Professional Services & Consultancy Group — Istanbul Office, Turkey
Currency	United States Dollars (USD) / Turkish Lira (TRY) at prevailing central bank rate

This Quotation Estimate is issued by Diplomat Professional Services & Consultancy Group, a registered firm operating out of Turkey Istanbul, to provide a comprehensive and itemized financial estimate for the professional services outlined herein. Diplomat has been engaged to deliver a full suite of diplomatic support, administrative coordination, multilingual translation and interpretation, legal advisory, and logistical planning services tailored to the operational needs of the client within the Istanbul metropolitan region and, where applicable, across the broader Republic of Turkey.

Diplomat maintains a dedicated team of certified professionals in Istanbul, Turkey, with over fifteen years of combined experience serving international organizations, governmental delegations, multinational corporations, and private clients operating in the Turkey Istanbul corridor. All services described in this Quotation Estimate are subject to the terms, conditions, and regulatory frameworks governing professional services in Turkey, including compliance with the Turkish Ministry of Foreign Affairs protocols where diplomatic or consular matters are involved.

Ref	Service Description	Duration / Qty	Unit Rate (USD)	Subtotal (USD)	Notes
01	Diplomatic Liaison & Protocol Advisory — On-site coordination with Turkish governmental and consular authorities in Istanbul	10 business days	1,200.00	12,000.00	Includes travel within Istanbul
02	Professional Translation Services (English ↔ Turkish) — Certified legal and commercial document translation	Up to 15,000 words	0.12 / word	1,800.00	Sworn translator, T.C. certified
03	Simultaneous Interpretation — Bilingual (English/Turkish) interpreter for meetings, negotiations, and official functions in Turkey Istanbul	20 hours	180.00	3,600.00	Includes equipment rental
04	Legal & Regulatory Advisory — Guidance on Turkish commercial law, work permits, residency, and corporate registration in Istanbul	15 hours	250.00	3,750.00	Retained Turkish-licensed attorney
05	Logistical & Administrative Support — Venue booking, transportation, accommodation coordination, and event management in Turkey Istanbul	5 days	950.00	4,750.00	Excludes third-party vendor costs
06	Document Authentication & Apostille Processing — Facilitation of document legalization through Turkish Ministry of Foreign Affairs channels	Per document (est. 12 docs)	85.00	1,020.00	Government fees billed at cost
07	Emergency Diplomatic Support & After-Hours Availability — 24/7 on-call retainer for urgent matters in Istanbul, Turkey	30-day retainer	1,500.00	1,500.00	Non-consumable; covers standby
Subtotal (USD)				28,420.00
Applicable Turkish VAT (KDV) — 20%				5,684.00	Per T.C. tax regulations
TOTAL ESTIMATED AMOUNT (USD)				34,104.00

All amounts stated in this Quotation Estimate are in United States Dollars (USD) unless otherwise specified. Payment shall be made via international wire transfer (SWIFT) to the designated account of Diplomat Professional Services & Consultancy Group, Istanbul, Turkey. A non-refundable deposit of thirty percent (30%) of the total estimated amount is due upon written acceptance of this Quotation Estimate. The remaining seventy percent (70%) shall be invoiced in two equal installments: the first due at the midpoint of the service period, and the second due within fifteen (15) calendar days of service completion. Late payments shall accrue interest at a rate of 1.5% per month, in accordance with Turkish commercial law.

This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Upon expiration, Diplomat reserves the right to revise pricing based on current market conditions in Turkey Istanbul.
All services shall be performed in full compliance with the laws of the Republic of Turkey, including but not limited to the Turkish Commercial Code, the Turkish Labor Law, and applicable regulations of the Istanbul Metropolitan Municipality.
Diplomat shall maintain professional liability insurance with a minimum coverage of USD 1,000,000 for the duration of the engagement. Certificates of insurance shall be provided upon request.
Any additional services or scope changes beyond those itemized in Section 2 of this Quotation Estimate shall be subject to a written change order signed by both parties before execution.
Diplomat shall not be held liable for delays or disruptions caused by force majeure events, including but not limited to natural disasters, political unrest, government-imposed restrictions, or pandemics affecting operations in Turkey Istanbul.
Confidentiality: All information exchanged between Diplomat and the client in connection with this engagement shall be treated as strictly confidential and shall not be disclosed to third parties without prior written consent, in accordance with the Turkish Personal Data Protection Law (KVKK, Law No. 6698).
Disputes arising from this Quotation Estimate or the resulting services agreement shall be resolved through arbitration in Istanbul, Turkey, in accordance with the rules of the Istanbul Arbitration Institute (ISTAC). The language of arbitration shall be English.
This Quotation Estimate does not constitute a binding contract until a formal Service Agreement is executed by both parties. Acceptance of this estimate is indicated by the client's written signature and return of the acceptance copy.

By signing below, the client acknowledges receipt of this Quotation Estimate from Diplomat, confirms understanding of all terms and conditions set forth herein, and authorizes the commencement of the described services in Turkey Istanbul upon fulfillment of the deposit requirement.

For Diplomat Professional Services & Consultancy Group

Authorized Signatory
Name: _______________________
Title: Managing Director
Date: _______________________
Company Stamp / Seal

For the Client

Authorized Signatory
Name: _______________________
Title: _______________________
Date: _______________________
Company Stamp / Seal ⬇️ Download as DOCX Edit online as DOCX

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