Quotation Estimate Geologist in Nepal Kathmandu –Free Word Template Download with AI

Quotation Estimate

Quotation Details

Quotation No.: HGS/QE/2025/0347

Date of Issue: 15 June 2025

Valid Until: 15 July 2025 (30 days)

Project Location: Nepal Kathmandu Valley

Prepared By: Senior Geologist, Dr. Tenzin Lama

Client Information

Client Name: Kathmandu Metropolitan Development Authority

Address: Durbar Marg, Kathmandu, Nepal

Attention: Mr. Rajesh Shrestha, Project Director

Contact: +977-1-4233210

Reference No.: KM/DA/2025/1189

1. Scope of Work – Geologist Services in Nepal Kathmandu

This Quotation Estimate is issued by Himalayan Geological Survey & Consulting Pvt. Ltd. to provide comprehensive geological consulting services delivered by a qualified Geologist and supporting field team for infrastructure development projects within the Nepal Kathmandu metropolitan area. The scope encompasses geological site investigation, subsurface characterization, seismic hazard assessment, and geotechnical reporting for a proposed multi-storey public building complex in the Baneshwor district of Kathmandu Valley.

The assigned Geologist holds a Master of Science in Geology from Tribhuvan University, Kathmandu, and possesses over twelve years of field experience in the tectonically active Nepal Kathmandu region. All work shall comply with the Nepal Building Code (NBC 2015), the Department of Disaster Management Prevention guidelines, and the standards set forth by the Geological Survey Department of Nepal.

2. Itemized Cost Breakdown

S.No.	Description of Service	Quantity	Unit	Unit Rate (NPR)	Amount (NPR)
1	Site reconnaissance and geological mapping by a senior Geologist covering a 2.5-hectare plot in Nepal Kathmandu (Baneshwor sector)	1	Lump Sum	185,000	185,000
2	Drilling and borehole investigation (4 boreholes, 30 m depth each) with continuous core logging by the Geologist team	4	Borehole	2,40,000	9,60,000
3	Standard Penetration Test (SPT) and Cone Penetration Test (CPT) at each borehole location	16	Test	18,500	2,96,000
4	Geotechnical laboratory analysis of soil and rock samples (grain size, Atterberg limits, unconfined compressive strength, point load index) conducted at our Kathmandu laboratory	1	Lump Sum	3,20,000	3,20,000
5	Seismic microzonation and liquefaction potential assessment for the Nepal Kathmandu site, including review of 1934 and 2015 earthquake data	1	Lump Sum	4,50,000	4,50,000
6	Preparation of comprehensive Geologist's technical report (minimum 150 pages) with geological cross-sections, foundation recommendations, and risk mitigation strategies	1	Report	2,75,000	2,75,000
7	Two on-site presentation meetings with the client's engineering team in Nepal Kathmandu, including Q&A and revision of preliminary findings	2	Meeting	45,000	90,000
8	Travel, accommodation, and field logistics for the Geologist team (15 working days in Nepal Kathmandu and surrounding areas)	1	Lump Sum	1,20,000	1,20,000
9	Permits, regulatory filings, and coordination with the Geological Survey Department of Nepal and local Kathmandu authorities	1	Lump Sum	85,000	85,000
Subtotal					17,81,000
Applicable Tax (13% VAT as per Nepal tax regulations)					2,31,530
Grand Total (NPR)					20,12,530

Amount in words: Nepali Rupees Twenty Lakh Twelve Thousand Five Hundred Thirty Only.

3. Terms and Conditions of This Quotation Estimate

3.1 This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Beyond this period, rates may be revised to reflect changes in material costs, fuel prices, or regulatory requirements in Nepal Kathmandu.

3.2 The Geologist and field team shall mobilize to the project site in Nepal Kathmandu within seven (7) working days of receiving a signed purchase order and the initial advance payment.

3.3 All geological data, core samples, and reports generated under this engagement shall become the exclusive property of the client upon full settlement of the invoiced amount.

3.4 The Geologist reserves the right to issue supplementary reports or revised recommendations if unforeseen subsurface conditions are encountered during drilling that materially alter the initial geological model of the Nepal Kathmandu site.

3.5 Any change in scope, additional boreholes, or extended fieldwork beyond the quantities stated in this Quotation Estimate shall be subject to a separate written amendment and additional cost approval by the client.

3.6 The contractor shall maintain professional indemnity insurance of not less than NPR 50,000,000 covering all geological and geotechnical services rendered in Nepal Kathmandu.

3.7 Disputes arising from this Quotation Estimate or the resulting contract shall be resolved through arbitration in Kathmandu, Nepal, in accordance with the Arbitration Act, 1995 of Nepal.

4. Payment Schedule

Milestone	Percentage	Amount (NPR)	Due Date
Advance payment upon signing of contract	30%	6,03,759	Within 7 days of contract execution
Completion of field investigation and drilling	40%	8,05,012	Upon submission of field completion certificate
Submission of final Geologist's technical report	25%	5,03,133	Within 10 days of report acceptance
Retention (released after 90-day defect liability period)	5%	1,00,626	90 days after final report acceptance

5. Project Timeline

The total estimated duration for completion of all geological services in Nepal Kathmandu is ten (10) working weeks from the date of mobilization. This includes one week for site reconnaissance, three weeks for drilling and in-situ testing, two weeks for laboratory analysis, two weeks for seismic assessment and data interpretation, and two weeks for report preparation, review, and final presentation.

For and on behalf of
Himalayan Geological Survey & Consulting Pvt. Ltd.

Name: Dr. Tenzin Lama
Designation: Senior Geologist / Managing Director
Date: _______________ Accepted and Approved by
Kathmandu Metropolitan Development Authority

Name: Mr. Rajesh Shrestha
Designation: Project Director
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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