Quotation Estimate Librarian in Bangladesh Dhaka –Free Word Template Download with AI
Dhaka Professional Services Ltd.
House 42, Road 11, Banani, Dhaka-1213, Bangladesh
Tel: +880-2-9887654 | Email: [email protected]
VAT Reg. No: 001234567-0101
This Quotation Estimate is formally issued by Dhaka Professional Services Ltd. to provide a comprehensive cost breakdown for the recruitment, deployment, and ongoing professional management of a Librarian position at the Padma University Library facility located in Bangladesh Dhaka. This document serves as a binding financial proposal outlining all associated costs, deliverables, service inclusions, and contractual terms governing the engagement of a qualified Librarian professional within the academic and institutional framework of Bangladesh Dhaka.
The Librarian engaged under this Quotation Estimate shall be responsible for the following duties and responsibilities at the client's premises in Bangladesh Dhaka:
- Full management of the library's physical and digital collections, including cataloguing, indexing, and classification of books, journals, theses, and multimedia resources.
- Development and implementation of library policies, circulation rules, and user access protocols aligned with the Bangladesh National Library Authority standards.
- Acquisition, procurement, and budgeting of new publications, e-resources, and digital databases relevant to the university's academic curriculum.
- Supervision and training of library support staff, including assistants, cataloguers, and IT technicians operating within the Bangladesh Dhaka campus.
- Management of inter-library loan agreements and resource-sharing networks with other institutions across Bangladesh Dhaka and the broader national library system.
- Organization of reading programs, research workshops, and information literacy sessions for students, faculty, and visiting scholars.
- Maintenance of library management software (LMS) systems, including OPAC configuration, patron records, and automated circulation workflows.
- Preparation of monthly and annual operational reports, budget utilization statements, and strategic planning documents for institutional review.
| S/N | Description of Service / Item | Duration | Unit Rate (BDT) | Amount (BDT) |
|---|---|---|---|---|
| 1 | Monthly salary of qualified Librarian (Masters in Library Science, 5+ years experience) | 12 months | 85,000 | 1,020,000 |
| 2 | Employer's social security contribution (NPS, Bangladesh) | 12 months | 12,750 | 153,000 |
| 3 | Recruitment, screening, and onboarding fees for the Librarian role | One-time | 45,000 | 45,000 |
| 4 | Annual professional development and training (Bangladesh Library Association conferences, IFLA workshops) | 12 months | 30,000 | 30,000 |
| 5 | Library management software license and annual maintenance (LMS platform) | 12 months | 1,20,000 | 1,20,000 |
| 6 | Dedicated workstation, ergonomic furniture, and IT peripherals for the Librarian office | One-time | 95,000 | 95,000 |
| 7 | Monthly utility allowance (electricity, internet, telephone for library operations in Bangladesh Dhaka) | 12 months | 15,000 | 1,80,000 |
| 8 | Annual insurance coverage (health, accident, and professional liability for the Librarian) | 12 months | 55,000 | 55,000 |
| 9 | Administrative and project management overhead (10%) | 12 months | — | 1,69,800 |
| 10 | VAT (5% as applicable in Bangladesh) | 12 months | — | 84,900 |
| Grand Total (BDT) | 2,242,700 | |||
Grand Total in words: Two Million Two Hundred Forty-Two Thousand Seven Hundred Bangladeshi Taka Only.
4.1 This Quotation Estimate is valid for a period of thirty (30) calendar days from the date of issue. Any acceptance beyond this period may be subject to revised pricing due to market fluctuations in Bangladesh Dhaka.
4.2 Payment shall be made in two equal installments: fifty percent (50%) upon signing of the service agreement and the remaining fifty percent (50%) upon successful completion of the first six-month performance review of the Librarian.
4.3 The Librarian shall work a standard schedule of Monday through Friday, 9:00 AM to 5:30 PM, with Saturday morning hours (9:00 AM to 1:00 PM) as per the operational calendar of the institution in Bangladesh Dhaka.
4.4 All costs listed in this Quotation Estimate are exclusive of any government levies, taxes, or statutory deductions that may be imposed by the Government of Bangladesh after the date of this document.
4.5 The client reserves the right to terminate the engagement with thirty (30) days written notice. In such an event, a pro-rata refund of unused service fees shall be processed within fifteen (15) working days.
4.6 The Librarian shall be bound by a non-disclosure agreement (NDA) covering all institutional data, patron records, and proprietary information encountered during the tenure in Bangladesh Dhaka.
4.7 Any disputes arising from this Quotation Estimate or the subsequent service agreement shall be resolved through arbitration in accordance with the Bangladesh Arbitration Act, 2001, with the seat of arbitration in Dhaka, Bangladesh.
By signing below, the client acknowledges and accepts the terms, conditions, and financial obligations outlined in this Quotation Estimate for the engagement of a Librarian professional at their facility in Bangladesh Dhaka.
For Dhaka Professional Services Ltd.Authorized Signatory
Name:
Designation: Managing Director
Date: _______________ For Padma University Library (Client)
Authorized Signatory
Name:
Designation: Director
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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