Quotation Estimate Librarian in Germany Frankfurt –Free Word Template Download with AI
This Quotation Estimate is issued by Frankfurt Knowledge Solutions GmbH to provide a comprehensive and transparent cost breakdown for the engagement of a qualified Librarian professional to deliver library management, cataloguing, and information services within the city of Germany Frankfurt. The services described herein are tailored to meet the specific operational requirements of the client's institutional or corporate library facility located in the Frankfurt metropolitan area. This document serves as a formal pricing proposal and does not constitute a binding contract until both parties have executed the accompanying service agreement.
2. Detailed Service Description — Librarian EngagementThe Librarian professional to be deployed under this Quotation Estimate will hold a minimum of a Master's degree in Library and Information Science (M.A. Bibliothekswissenschaft) and possess at least five years of professional experience in academic or corporate library environments. The Librarian will be based at the client's premises in Frankfurt, Germany, and will operate in accordance with the German Library Association (Deutscher Bibliotheksverband) standards and the applicable data protection regulations under the GDPR (DSGVO).
The scope of the Librarian's duties includes, but is not limited to: acquisition and processing of new materials; maintenance and updating of the integrated library system (ILS); reference and research assistance for patrons; development and curation of digital collections; interlibrary loan coordination with partner institutions across Germany; organization of reading programmes and educational workshops; and compliance with the Hessisches Bibliotheksgesetz (Hessian Library Act) governing library operations in the state of Hesse, where Frankfurt is situated.
3. Itemized Cost Breakdown| Ref. | Service Item | Duration | Rate (EUR) | Amount (EUR) | VAT (19%) |
|---|---|---|---|---|---|
| 01 | Senior Librarian — Full-time engagement (40 hrs/week) including cataloguing, acquisition, and patron services | 12 months | 4,850.00 /mo | 58,200.00 | 11,058.00 |
| 02 | Digital Collection Management & ILS Migration Support (one-time project) | 3 months | 3,200.00 /mo | 9,600.00 | 1,824.00 |
| 03 | Interlibrary Loan Network Coordination — Frankfurt & Rhine-Main region | 12 months | 850.00 /mo | 10,200.00 | 1,938.00 |
| 04 | Annual Staff Training & Professional Development Workshops (4 sessions) | 12 months | 1,400.00 /session | 5,600.00 | 1,064.00 |
| 05 | Compliance Audit — GDPR, Hessian Library Act, and German Copyright Law (Urheberrecht) | One-time | 2,500.00 | 2,500.00 | 475.00 |
| 06 | Travel & Local Transportation within Frankfurt, Germany (estimated) | 12 months | 120.00 /mo | 1,440.00 | 273.60 |
| Subtotal (Net) | 87,540.00 | 16,632.60 | |||
| TOTAL (Gross, incl. 19% VAT) | 104,172.60 EUR | ||||
- This Quotation Estimate is valid for a period of ninety (90) calendar days from the date of issue. After the expiry date, all rates and conditions are subject to revision without prior notice.
- All prices are quoted in Euro (EUR) and are exclusive of any additional statutory levies or surcharges that may be introduced by the German federal or Hessian state government during the contract term.
- Payment terms: 50% of the total contract value is due upon signing of the service agreement; the remaining 50% shall be invoiced monthly in arrears with a payment due date of 30 days from invoice date.
- The Librarian professional shall be subject to the working-hour regulations of the German Working Hours Act (Arbeitszeitgesetz) and the applicable collective agreement for the library sector (Tarifvertrag Bibliotheken).
- Frankfurt Knowledge Solutions GmbH shall provide a replacement Librarian of equivalent qualifications within five (5) business days in the event of illness or unavailability, at no additional cost to the client.
- All intellectual property, cataloguing records, and digital assets created during the engagement shall remain the property of the client, located in Frankfurt, Germany.
- This Quotation Estimate does not include the cost of physical library materials (books, journals, media) unless explicitly stated in a separate purchase order.
- Disputes arising from this Quotation Estimate or the subsequent service agreement shall be governed by the laws of the Federal Republic of Germany, with the exclusive jurisdiction of the competent courts in Frankfurt am Main, Hesse.
- The client acknowledges that the Librarian's services are subject to the professional code of ethics established by the Deutscher Bibliotheksverband and the International Federation of Library Associations (IFLA).
By signing below, the client acknowledges receipt of this Quotation Estimate for Librarian services in Frankfurt, Germany, and agrees to the terms, conditions, and pricing outlined herein. This signature authorizes Frankfurt Knowledge Solutions GmbH to proceed with the onboarding and deployment of the Librarian professional as described in Section 2.
For Frankfurt Knowledge Solutions GmbHName: Dr. Katharina Weber
Title: Managing Director
Date: _______________ For the Client
Name: _________________________
Title: _________________________
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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