Quotation Estimate Librarian in Japan Osaka –Free Word Template Download with AI

Quotation Estimate No.	QE-2025-OSK-0472
Date of Issue	14 June 2025
Valid Until	14 September 2025 (90 days)
Prepared For	Osaka City Cultural Affairs Bureau, 1-1-1 Osakajo, Chuo-ku, Osaka 540-8501, Japan
Prepared By	Mr. Kenji Tanaka, Senior Account Manager, Osaka Metropolitan Library Services Co., Ltd.
Service Location	Japan Osaka — Multiple municipal library branches across Osaka Prefecture
Currency	Japanese Yen (JPY)

This Quotation Estimate is issued by Osaka Metropolitan Library Services Co., Ltd. to provide a comprehensive and itemized cost breakdown for the engagement of qualified Librarian professionals to support the operations of public and municipal libraries across Japan Osaka. The Librarian services outlined in this Quotation Estimate encompass cataloguing, reference desk assistance, digital archive management, community outreach programming, and inter-library loan coordination specifically tailored to the linguistic and cultural context of Japan Osaka.

The Librarian team proposed under this Quotation Estimate will be deployed to the following locations within Japan Osaka: the Central Osaka Public Library (Chuo-ku), the Nakanoshima Branch Library (Kita-ku), the Minato Ward Community Library (Minato-ku), and the Sakai Municipal Library (Sakai City). Each Librarian assignment will be structured to ensure continuity of service, cultural sensitivity to the local Japan Osaka community, and full compliance with the National Diet Library Act and Osaka Prefecture Library Ordinance.

Item No.	Description of Librarian Service	Duration	Unit Rate (JPY)	Quantity	Subtotal (JPY)
01	Senior Librarian — Cataloguing & Classification (NDC 10th Ed.) for Japan Osaka collection	12 months	185,000 / month	4 Librarians	8,880,000
02	Reference Librarian — Desk assistance and research support at Japan Osaka public branches	12 months	145,000 / month	6 Librarians	10,440,000
03	Digital Librarian — E-resource management, OPAC maintenance, and digital archive curation for Japan Osaka	12 months	165,000 / month	3 Librarians	5,940,000
04	Children's Librarian — Storytelling programs, early literacy initiatives, and family engagement in Japan Osaka	12 months	130,000 / month	4 Librarians	6,240,000
05	Inter-library Loan & Networking Librarian — Coordination with National Diet Library and Japan Osaka regional network	12 months	155,000 / month	2 Librarians	3,720,000
06	Community Outreach Librarian — Mobile library operations, school partnerships, and cultural events across Japan Osaka	12 months	140,000 / month	3 Librarians	5,040,000
07	Librarian Training & Professional Development (annual workshops, IFLA Japan Osaka chapter membership)	Annual	85,000 / person	22 Librarians	1,870,000
08	Administrative & Supervisory Librarian — Team coordination, performance review, and reporting for Japan Osaka operations	12 months	210,000 / month	2 Librarians	5,040,000
Subtotal (all Librarian personnel and training)					47,170,000
Consumables, software licenses, and operational supplies for Japan Osaka sites					2,350,000
Applicable Consumption Tax (10%)					4,952,000
TOTAL QUOTATION ESTIMATE AMOUNT					54,472,000 JPY

This Quotation Estimate is valid for a period of ninety (90) calendar days from the date of issue. Any acceptance beyond the validity period will require a revised Quotation Estimate reflecting current market rates for Librarian services in Japan Osaka.
All Librarian personnel engaged under this Quotation Estimate must hold a valid Japanese Librarian qualification (Nihon Toshokan Shiken) or equivalent certification recognized by the Japan Library Association (Nihon Toshokan Renmei) operating in Japan Osaka.
Payment terms: 30% advance upon acceptance of this Quotation Estimate, 40% upon completion of the sixth month of Librarian service delivery, and 30% upon final acceptance at the conclusion of the twelve-month contract period in Japan Osaka.
Any changes to the scope of Librarian services, additional branch locations within Japan Osaka, or modifications to the number of Librarian staff will be subject to a supplementary Quotation Estimate issued within five (5) business days.
All Librarian staff will be subject to the labor laws of Japan and the specific employment regulations applicable to public-sector support contracts in Osaka Prefecture, Japan Osaka.
This Quotation Estimate does not constitute a binding contract until formally signed and countersigned by both parties. The final service agreement will incorporate all terms stated herein.
Confidentiality: All Librarian personnel will sign a Non-Disclosure Agreement (NDA) covering patron data, collection records, and internal operational information of the Japan Osaka library network.
Force Majeure: Neither party shall be liable for delays or non-performance of Librarian services in Japan Osaka resulting from natural disasters (including earthquakes common to the Japan Osaka region), government mandates, or other events beyond reasonable control.

By signing below, the client acknowledges receipt of this Quotation Estimate for Librarian services in Japan Osaka and agrees to the terms, conditions, and total amount specified herein. This Quotation Estimate will be converted into a formal Service Contract upon mutual execution.

For Osaka Metropolitan Library Services Co., Ltd.

Name: Kenji Tanaka
Title: Senior Account Manager
Signature: _________________________
Date: _________________________ For Osaka City Cultural Affairs Bureau (Client)

Name: _________________________
Title: _________________________
Signature: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX

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