Quotation Estimate Librarian in Qatar Doha –Free Word Template Download with AI
Professional Librarian Services
Doha, Qatar | State of Qatar, Middle East
Document Reference: QE-LIB-QTD-2025-0047
| Quotation Estimate No. | QE-LIB-QTD-2025-0047 |
| Date of Issue | 15 June 2025 |
| Valid Until | 15 September 2025 (90 days from date of issue) |
| Prepared For (Client) | Al Rayyan Educational Foundation, Doha, Qatar |
| Prepared By (Provider) | Qatar Doha Knowledge Services LLC, P.O. Box 4521, Doha, Qatar |
| Service Location | Client's premises, Doha, Qatar |
| Currency | Qatari Riyal (QAR) |
This Quotation Estimate is formally issued by Qatar Doha Knowledge Services LLC to provide a comprehensive and transparent breakdown of costs associated with the engagement of a qualified Librarian professional for the Al Rayyan Educational Foundation. This document serves as a binding financial proposal for the Librarian services to be rendered within the Qatar Doha metropolitan area. All pricing, terms, and conditions outlined in this Quotation Estimate are specific to the Qatar Doha operational context and comply with the labor regulations and professional standards established by the State of Qatar.
The Librarian engagement under this Quotation Estimate encompasses the following professional duties to be performed at the client's facility in Qatar Doha:
- Full management and curation of the institutional library collection, including acquisition, cataloguing, and digitisation of over 12,000 volumes relevant to the Qatari educational curriculum.
- Development and implementation of an integrated library management system (ILMS) tailored to the operational needs of the Qatar Doha educational sector.
- Conducting weekly reference and research assistance sessions for students, faculty, and administrative staff at the Qatar Doha campus.
- Coordination with the Qatar National Library and international library networks for inter-library loan services and resource sharing.
- Organisation of quarterly reading programmes, author talks, and literacy workshops aligned with Qatar National Vision 2030 educational objectives.
- Maintenance of digital archives, e-journal subscriptions, and online databases accessible to all stakeholders in Qatar Doha.
- Monthly reporting to the Foundation's Board of Directors on collection growth, usage statistics, and budget utilisation.
| Item No. | Description of Librarian Service | Duration / Frequency | Amount (QAR) |
|---|---|---|---|
| 01 | Senior Librarian monthly professional fee (full-time, 40 hrs/week) – Qatar Doha market rate | 12 months | 240,000.00 |
| 02 | Library Management System (ILMS) licensing and setup – Doha-based vendor | One-time | 85,000.00 |
| 03 | Initial collection audit, re-cataloguing, and digitisation of 12,000+ volumes | One-time (3 months) | 62,500.00 |
| 04 | E-journal and database subscription management (annual renewal coordination) | 12 months | 48,000.00 |
| 05 | Quarterly literacy workshops and reading programmes (4 events per year in Qatar Doha) | 12 months | 32,000.00 |
| 06 | Inter-library loan coordination with Qatar National Library and international partners | 12 months | 18,500.00 |
| 07 | Monthly reporting, compliance documentation, and administrative support | 12 months | 14,400.00 |
| 08 | Onboarding, orientation, and Qatar Doha local regulatory compliance (work permit, visa sponsorship) | One-time | 12,000.00 |
| TOTAL ESTIMATED COST (QAR) | 512,400.00 | ||
- This Quotation Estimate is valid for a period of ninety (90) calendar days from the date of issue. Beyond this period, pricing for the Librarian engagement in Qatar Doha may be subject to revision based on market conditions.
- Payment terms: 30% advance upon acceptance of this Quotation Estimate, 40% upon completion of the initial collection audit and ILMS setup, and 30% upon successful completion of the twelve-month Librarian service period.
- All payments shall be made in Qatari Riyal (QAR) via bank transfer to the designated account of Qatar Doha Knowledge Services LLC.
- The Librarian shall be subject to the Qatar Labour Law (Law No. 14 of 2004, as amended) and all applicable regulations of the Ministry of Labour in Qatar Doha.
- Any additional services beyond the scope defined in this Quotation Estimate shall be quoted separately in writing and require prior written approval from the client.
- This Quotation Estimate does not constitute a contract until formally signed and stamped by both parties. The executed agreement shall govern all aspects of the Librarian engagement in Qatar Doha.
- Confidentiality: All data, collection records, and institutional information handled by the Librarian in Qatar Doha shall remain the exclusive property of the client and shall not be disclosed to third parties.
By signing below, both parties acknowledge that this Quotation Estimate accurately represents the agreed-upon scope, cost, and terms for the Librarian services to be delivered in Qatar Doha. This document shall serve as the foundational financial reference for the subsequent service-level agreement.
For: Qatar Doha Knowledge Services LLCName: ___________________________
Title: Managing Director
Signature & Stamp: ___________________________
Date: ___________________________ For: Al Rayyan Educational Foundation
Name: ___________________________
Title: ___________________________
Signature & Stamp: ___________________________
Date: ___________________________ ⬇️ Download as DOCX Edit online as DOCX
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