Quotation Estimate Librarian in United Kingdom London –Free Word Template Download with AI

Quotation Estimate No.: QTE-2025-LON-0472 Date of Issue: 12 June 2025 Valid Until: 12 September 2025 Prepared For: The Client (see below)

Client Name:	Westminster Community Learning Trust
Address:	88 Victoria Embankment, London SW1A 2JH, United Kingdom
Contact Person:	Dr. Eleanor Whitmore, Head of Educational Resources
Email:	[email protected]
Telephone:	+44 (0)20 7890 5541

This Quotation Estimate is issued by Thames & Crown Library Services Ltd. to provide a comprehensive and detailed cost breakdown for the engagement of a qualified Librarian to deliver professional library management, curation, and educational support services within the United Kingdom London metropolitan area. The Librarian will be a fully chartered member of the Chartered Institute of Library and Information Professionals in the United Kingdom (CILIP), holding a minimum of a Master's degree in Library and Information Science, with no fewer than eight years of demonstrable experience in academic and public library environments across the United Kingdom London region.

The Librarian will be responsible for the full operational management of the client's institutional library, including but not limited to: the acquisition, cataloguing, and classification of physical and digital collections; the development and maintenance of the library's integrated library system (ILS); the design and delivery of information literacy programmes for students and staff; the management of inter-library loan arrangements with other institutions across the United Kingdom London area; the supervision of library support staff; and the preparation of annual reports and strategic development plans in alignment with the client's institutional objectives.

Ref.	Description of Librarian Service	Duration	Rate (GBP)	Amount (GBP)
01	Senior Librarian – Full-time operational management of the library facility, including daily opening and closing procedures, collection management, and patron services	12 months	£4,850.00 / month	£58,200.00
02	Librarian – Information literacy programme design and delivery (minimum 24 sessions per academic year for students and 8 sessions for staff)	12 months	£1,200.00 / month	£14,400.00
03	Librarian – Digital collection management, e-resource licensing, and virtual reference desk administration	12 months	£850.00 / month	£10,200.00
04	Librarian – Inter-library loan coordination and liaison with the London Library Consortium and the British Library, London	12 months	£450.00 / month	£5,400.00
05	Librarian – Annual strategic planning, budget preparation, and CILIP compliance reporting	12 months	£3,600.00 (lump sum)	£3,600.00
06	Librarian – Supervision and training of four (4) library support assistants based in London	12 months	£600.00 / month	£7,200.00
07	Travel and subsistence – Librarian travel within the United Kingdom London area (Zone 1–6) and associated expenses	12 months	£250.00 / month	£3,000.00
Subtotal (Excluding VAT)				£102,000.00
VAT @ 20% (United Kingdom)				£20,400.00
TOTAL QUOTATION ESTIMATE (Including VAT)				£122,400.00

This Quotation Estimate is valid for a period of ninety (90) days from the date of issue. Should the client wish to proceed after the expiry date, a revised Quotation Estimate reflecting any changes in market rates or the Librarian's availability will be issued.
All services described herein shall be performed by a qualified Librarian operating in accordance with the professional standards set by CILIP and the Data Protection Act 2018 as applicable in the United Kingdom London jurisdiction.
Payment terms: 50% of the total Quotation Estimate value shall be due upon execution of the service agreement, with the remaining 50% payable in two equal instalments at the six-month and twelve-month marks of the engagement period.
Invoices shall be issued monthly in arrears. Payment is due within thirty (30) calendar days of the invoice date. Late payments shall attract interest at a rate of 4% above the Bank of England base rate, in accordance with the Late Payment of Commercial Debts (Interest) Act 1998.
The Librarian shall be provided with a dedicated workspace, access to the client's information systems, and all necessary resources to perform the duties outlined in this Quotation Estimate.
Either party may terminate the engagement with a written notice period of sixty (60) days. In the event of early termination, the client shall be liable for all services rendered up to the date of termination as set out in this Quotation Estimate.
All intellectual property created by the Librarian in the course of this engagement, including but not limited to information literacy materials, collection development plans, and strategic reports, shall vest in the client upon full payment.
This Quotation Estimate is governed by and shall be construed in accordance with the laws of England and Wales. Any disputes arising from this Quotation Estimate shall be subject to the exclusive jurisdiction of the courts of the United Kingdom London region.
Thames & Crown Library Services Ltd. shall maintain professional indemnity insurance with a minimum cover of £5,000,000 and public liability insurance of £10,000,000 throughout the duration of the Librarian's engagement.

By signing below, the client acknowledges and accepts the terms, conditions, and pricing set out in this Quotation Estimate for the provision of Librarian services in the United Kingdom London area. This acceptance shall constitute a binding service agreement between the parties.

For and on behalf of Thames & Crown Library Services Ltd.:

Name: Mr. Jonathan Ashworth, Managing Director
Signature: _________________________
Date: _________________________

For and on behalf of the Client:

Name: Dr. Eleanor Whitmore
Signature: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX

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