Quotation Estimate Mechanic in Kenya Nairobi –Free Word Template Download with AI
P.O. Box 4521, Nairobi, Kenya | Tel: +254 700 123 456 | Email: [email protected]
Licence No. KRA/MECH/2024/0891 | Physical Address: Mombasa Road, Industrial Area, Nairobi, Kenya
Quotation EstimateQuotation Details
Quotation No.: QTE-NRB-2025-0347
Date Issued: 12 June 2025
Valid Until: 12 July 2025
Currency: Kenyan Shillings (KES)
Client Information
Client Name: Mr. James Mwangi
Company: Mwangi Logistics Ltd.
Address: Ngong Road, Nairobi, Kenya
Vehicle: Toyota Land Cruiser V8 (KDA 4521X)
Dear Mr. Mwangi,
Thank you for contacting Nairobi Auto Care & Mechanic Services Ltd. for professional vehicle maintenance and repair. This Quotation Estimate has been prepared following a thorough diagnostic inspection of your Toyota Land Cruiser V8 (Registration: KDA 4521X) conducted at our workshop on Mombasa Road, Kenya Nairobi, on 10 June 2025. Our senior Mechanic, Mr. David Otieno (15 years of experience), performed a complete assessment of the engine, transmission, braking system, suspension, and electrical components. The findings and the corresponding repair and maintenance plan are detailed below.
Scope of Work & Itemized Costs| No. | Description of Service | Parts / Materials | Qty | Unit Price (KES) | Total (KES) |
|---|---|---|---|---|---|
| 1 | Complete engine oil and filter change (5W-30 synthetic) | Oil 8L + OEM Filter | 1 | 12,500 | 12,500 |
| 2 | Front brake pad replacement (ceramic) and rotor resurfacing | Brembo Pads + Rotor Set | 1 | 28,000 | 28,000 |
| 3 | Transmission fluid flush and filter replacement (automatic) | ATF 6L + Filter | 1 | 18,500 | 18,500 |
| 4 | Suspension overhaul – front shock absorbers and bushings | Monroe Shock Absorbers (pair) | 2 | 14,000 | 28,000 |
| 5 | Alternator rebuild and voltage regulator replacement | Regulator + Bearings | 1 | 16,000 | 16,000 |
| 6 | AC compressor replacement and system re-gas (R134a) | Denso Compressor + Gas 1.5kg | 1 | 42,000 | 42,000 |
| 7 | Full diagnostic scan and ECU software update | — | 1 | 5,000 | 5,000 |
| 8 | Labour charges (Mechanic team – 3 technicians, 2 days) | — | 1 | 35,000 | 35,000 |
| 9 | Warranty and post-service road test (Nairobi city routes) | — | 1 | 3,000 | 3,000 |
| Subtotal: | 185,000 | ||||
| VAT (16%): | 29,600 | ||||
| GRAND TOTAL: | KES 214,600 | ||||
1. This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Prices are subject to revision after the expiry date due to fluctuating costs of spare parts and materials in the Kenya Nairobi market.
2. All parts listed in this estimate are genuine or OEM-equivalent. Our Mechanic team guarantees a minimum of twelve (12) months or 20,000 km (whichever comes first) warranty on all replaced components and workmanship.
3. Payment terms: 50% deposit (KES 107,300) is required upon acceptance of this Quotation Estimate to commence work. The remaining 50% balance (KES 107,300) is due upon completion and successful road test before vehicle handover.
4. Payment may be made via bank transfer to Nairobi Auto Care & Mechanic Services Ltd., Equity Bank, Account No. 0123456789, or by M-Pesa (Till No. 456789). Cash payments are accepted at our Nairobi workshop only.
5. Estimated completion time is five (5) working days from the date of deposit receipt, subject to parts availability. Our Mechanic team will notify the client of any delays caused by supply chain issues in Kenya Nairobi.
6. The client's vehicle will be stored in our secure, gated workshop premises on Mombasa Road, Nairobi, at no additional charge during the repair period. The client is responsible for any personal items left in the vehicle.
7. This Quotation Estimate does not include any additional repairs or services discovered during the course of work that were not identified during the initial diagnostic. Any such additional work will be communicated to the client in writing before proceeding, and a revised Quotation Estimate will be issued.
8. Disputes arising from this agreement shall be resolved in accordance with the laws of the Republic of Kenya, with jurisdiction in the courts of Kenya Nairobi.
AcceptanceBy signing below, the client acknowledges and accepts this Quotation Estimate for Mechanic services to be performed in Kenya Nairobi under the terms and conditions stated above.
Client SignatureName: Mr. James Mwangi
Date: _______________ Authorized Representative
Name: Mr. David Otieno, Senior Mechanic
Nairobi Auto Care & Mechanic Services Ltd.
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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