Quotation Estimate Mechanical Engineer in Nepal Kathmandu –Free Word Template Download with AI

Quotation Estimate

Quotation Estimate No.	QTE/2025/ME/0087
Date of Issue	15 June 2025
Validity Period	30 days from the date of issue (until 15 July 2025)
Client / Project Owner	Mr. Rajesh Koirala, Director – Kathmandu Valley Industrial Park, Lalitpur, Nepal
Project Location	Kathmandu, Nepal (Kathmandu Valley Industrial Zone)
Prepared By	Eng. Sunita Sharma, Senior Mechanical Engineer
Service Category	Mechanical Engineering Design, Consultation & Supervision

This Quotation Estimate is issued by Shree Himalayan Engineering & Consultancy Pvt. Ltd. to provide comprehensive Mechanical Engineer services for the design, engineering consultation, and on-site supervision of the HVAC (Heating, Ventilation, and Air Conditioning) system, industrial piping network, and boiler installation at the Kathmandu Valley Industrial Park located in Nepal Kathmandu. The scope encompasses all phases from preliminary design through to final commissioning, ensuring full compliance with the Nepal Standards and Specifications (NS) and the Building and Construction Act of Nepal.

The designated Mechanical Engineer team, led by a Chartered Mechanical Engineer registered with the Nepal Engineering Council, will deliver all engineering deliverables, technical drawings, load calculations, and site supervision as outlined in this Quotation Estimate. All work will be executed in accordance with the project specifications provided by the client and the regulatory requirements of the Department of Industry, Kathmandu, Nepal.

Sr. No.	Description of Mechanical Engineer Service	Unit	Qty	Rate (NPR)	Amount (NPR)
1	Preliminary site survey and feasibility assessment of the industrial facility in Kathmandu, Nepal	Lot	1	85,000	85,000
2	Conceptual design and load calculations for HVAC system (Mechanical Engineer – 3 weeks)	Lot	1	2,40,000	2,40,000
3	Detailed engineering drawings, P&ID, and isometric piping layouts (Mechanical Engineer – 4 weeks)	Lot	1	3,20,000	3,20,000
4	Boiler system design, safety valve sizing, and pressure vessel calculations	Lot	1	1,85,000	1,85,000
5	Material take-off (MTO) and equipment specification for procurement in Nepal Kathmandu market	Lot	1	95,000	95,000
6	On-site construction supervision by Mechanical Engineer (12 weeks, 5 days/week)	Week	12	45,000	5,40,000
7	Commissioning, performance testing, and final handover documentation	Lot	1	1,50,000	1,50,000
8	Regulatory liaison with Nepal Engineering Council and local Kathmandu municipal authorities	Lot	1	60,000	60,000
Subtotal					16,75,000
Applicable Tax (13% VAT as per Nepal tax regulations)					2,17,750
Grand Total (NPR)					18,92,750

Grand Total in Words: Nepali Rupees Eighteen Lakh Ninety-Two Thousand Seven Hundred and Fifty Only (NPR 1,892,750).

The payment for this Quotation Estimate shall be made in the following installments, subject to satisfactory completion of each milestone by the Mechanical Engineer team:

Advance Payment (30%): NPR 5,67,825 – payable upon signing of the service agreement and acceptance of this Quotation Estimate.
Design Completion (30%): NPR 5,67,825 – payable upon submission and approval of all detailed engineering drawings and calculations.
Supervision Progress (25%): NPR 4,73,188 – payable in two equal monthly installments during the 12-week on-site supervision period in Nepal Kathmandu.
Final Handover (15%): NPR 2,83,912 – payable upon successful commissioning, performance testing, and delivery of the as-built documentation package.

This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Beyond this period, rates may be revised to reflect current market conditions in Nepal Kathmandu.
All Mechanical Engineer services shall be performed by qualified and registered professionals holding valid licenses from the Nepal Engineering Council.
The client shall provide timely access to the project site in Kathmandu, Nepal, and all necessary existing drawings, soil reports, and utility data required for the Mechanical Engineer to proceed with design work.
Any changes in scope, additional design revisions beyond two (2) iterations, or extended supervision beyond the 12-week period shall be subject to a revised Quotation Estimate and mutual written agreement.
All engineering deliverables, including drawings, calculations, and reports, shall be submitted in both hard copy (3 sets) and soft copy (PDF and editable CAD formats) to the client.
The Mechanical Engineer team shall comply with all occupational health and safety regulations applicable in Nepal, including the Labour Act 2074 and the Environment Protection Act 2076.
Disputes arising from this Quotation Estimate shall be resolved through amicable negotiation, and if unresolved, through arbitration in Kathmandu, Nepal, in accordance with the Arbitration Act 2055.
This Quotation Estimate does not include the cost of equipment procurement, third-party testing by external laboratories, or any civil/structural engineering services unless separately agreed upon in writing.

By signing below, the client acknowledges and accepts this Quotation Estimate for Mechanical Engineer services to be delivered at the project site in Nepal Kathmandu. The terms, conditions, payment schedule, and scope of work as described herein are hereby agreed upon by both parties.

For and on behalf of the Client
Name: Mr. Rajesh Koirala
Designation: Director
Kathmandu Valley Industrial Park
Date: _______________ For and on behalf of the Service Provider
Name: Eng. Sunita Sharma
Designation: Senior Mechanical Engineer / Project Lead
Shree Himalayan Engineering & Consultancy Pvt. Ltd.
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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