Quotation Estimate Oceanographer in Colombia Bogotá –Free Word Template Download with AI

Quotation Estimate

Quotation Details

Quotation No.: OCE-BOG-2025-0487

Date of Issue: June 12, 2025

Validity Period: 30 calendar days from date of issue

Project Reference: Marine Environmental Assessment – Caribbean & Pacific Coasts

Client Information

Company: Instituto Nacional de Investigaciones Marinas (INIM)

Address: Av. El Dorado # 45A-12, Piso 7, Bogotá D.C., Colombia

Contact Person: Dra. Carolina Méndez, Director of Research

Email: [email protected]

Phone: +57 (601) 732 8890

Dear Dra. Méndez and the INIM Research Team,

Thank you for the opportunity to submit this Quotation Estimate from Oceanographer for the provision of comprehensive oceanographic instrumentation, data acquisition systems, and technical consulting services to be deployed and utilized in Colombia Bogotá and across the Colombian maritime territories. We understand the critical importance of accurate marine environmental monitoring for Colombia's coastal ecosystems, and we are committed to delivering world-class oceanographic solutions tailored to the specific requirements of your research program.

Scope of Services and Products

This Quotation Estimate from Oceanographer covers the supply, calibration, installation, and technical support of oceanographic equipment and associated services. All deliverables are designed to meet the standards established by the Colombian Ministry of Environment and Sustainable Development (Ministerio de Ambiente y Desarrollo Sostenible) and international oceanographic protocols. The primary operational base for all technical support, training, and administrative coordination will be located in Colombia Bogotá, ensuring proximity to the client's headquarters and facilitating efficient project management.

Itemized Quotation Estimate

No.	Description	Qty	Unit Price (COP)	Subtotal (COP)	Delivery / Location
1	Multi-parameter Oceanographic CTD Profiler (Conductivity, Temperature, Depth) – Sea-Bird SBE 9119Plus with full sensor suite	4	48,500,000	194,000,000	Bogotá D.C. / Caribbean Coast
2	Underwater Acoustic Doppler Current Profiler (ADCP) – RDI Workhorse Sentinel 75 kHz, 1000 m range	2	62,000,000	124,000,000	Bogotá D.C. / Pacific Coast
3	Autonomous Underwater Vehicle (AUV) – Oceanographer X-3000, 3000 m depth rated, with multibeam sonar and CTD payload	1	385,000,000	385,000,000	Bogotá D.C. / Barranquilla Port
4	Oceanographic Data Acquisition and Processing Software Suite – Oceanographer DataHub Pro (perpetual license, 5 workstations)	5	12,800,000	64,000,000	Bogotá D.C. (Remote + On-site)
5	Marine Environmental Sampling Kits – Niskin rosette 24-bottle, 10 m depth, with filtration and preservation accessories	6	8,200,000	49,200,000	Bogotá D.C. / Coastal Stations
6	Technical Consulting and Project Management – Senior Oceanographer on-site supervision (120 man-days in Colombia Bogotá and field sites)	120	1,450,000	174,000,000	Bogotá D.C. / Field Locations
7	Calibration, Maintenance, and Annual Service Contract – All oceanographic instruments listed above (Year 1)	1	42,000,000	42,000,000	Bogotá D.C. Service Center
8	Training Program – 5-day intensive course on Oceanographer equipment operation, data interpretation, and maintenance (conducted in Colombia Bogotá)	1	28,000,000	28,000,000	Bogotá D.C. – Oceanographer Training Center
9	Logistics, Customs Clearance, and Inland Transportation – Import of all oceanographic equipment into Colombia, customs duties, and delivery to Bogotá D.C. and coastal deployment sites	1	35,000,000	35,000,000	Port of Entry / Bogotá D.C.
10	Project Reporting and Data Deliverables – Final oceanographic assessment report, GIS layers, and raw data archives (3 copies, digital + printed)	1	18,000,000	18,000,000	Bogotá D.C.

Subtotal (COP)	1,113,200,000
VAT (19% – Colombia)	211,508,000
TOTAL QUOTATION ESTIMATE (COP)	1,324,708,000
TOTAL (USD Approx. @ 3,950 COP/USD)	USD 335,369.11

Terms and Conditions

1. Validity: This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. After this period, Oceanographer reserves the right to revise pricing due to currency fluctuations, supply chain changes, or updated import regulations in Colombia.

2. Payment Terms: 40% advance payment upon contract signing; 35% upon delivery and installation of all oceanographic equipment in Colombia Bogotá; 25% upon final acceptance and delivery of the project report. Payments shall be made in Colombian Pesos (COP) via bank transfer to Oceanographer's account at Banco de Bogotá, NIT 901.234.567-8.

3. Delivery Timeline: All oceanographic instruments and software shall be delivered to the client's facility in Colombia Bogotá within sixty (60) calendar days from the date of contract execution. Field deployment at coastal sites shall commence within ten (10) business days of equipment delivery.

4. Warranty: Oceanographer provides a standard twelve (12) month warranty on all hardware components. The annual service contract (Item 7) extends comprehensive maintenance coverage. Software licenses include one (1) year of updates and technical support.

5. Intellectual Property: All data generated during the project shall be the exclusive property of the client (INIM). Oceanographer shall not reproduce, publish, or distribute any oceanographic data without written authorization.

6. Applicable Law: This Quotation Estimate and any resulting contract shall be governed by the commercial laws of the Republic of Colombia. Any disputes shall be resolved through the competent courts of Bogotá D.C.

7. Force Majeure: Neither party shall be liable for delays caused by natural disasters, government sanctions, port closures, or other events beyond reasonable control, in accordance with Colombian commercial law.

8. Confidentiality: Both parties agree to maintain strict confidentiality regarding the terms of this Quotation Estimate and all project-related information exchanged during the engagement.

Acceptance and Authorization

By signing below, the client acknowledges receipt of this Quotation Estimate from Oceanographer and agrees to the terms and conditions outlined herein. This document constitutes a formal offer for the provision of oceanographic services and equipment in Colombia Bogotá and the Colombian maritime territories.

For OCEANOGRAPHER
Ing. Alejandro Restrepo
Commercial Director
Date: _______________ For INIM (Client)
Dra. Carolina Méndez
Director of Research
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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