Quotation Estimate Photographer in Australia Melbourne –Free Word Template Download with AI
Professional Photographer Services — Australia Melbourne
Ref: QTE-MEL-2025-0472 | Valid for 30 days from issue date
This Quotation Estimate has been prepared by LensCraft Studio Pty Ltd, a registered professional photography business operating in Australia Melbourne, to provide a comprehensive and transparent breakdown of costs associated with the engagement of our Photographer services. This document serves as a formal Quotation Estimate outlining the scope of work, deliverables, associated fees, and terms of engagement for the proposed photography project.
As a dedicated Photographer based in Australia Melbourne, we specialise in corporate headshots, commercial product photography, event coverage, architectural imaging, and lifestyle editorial work. This particular Quotation Estimate covers a full-day commercial photography engagement scheduled to take place at a client-designated location within the greater Melbourne metropolitan area, including the CBD, Southbank, and surrounding suburbs.
The Photographer assigned to this project will bring over twelve years of professional experience, a full complement of professional-grade camera equipment, lighting rigs, and post-production software. All work will be conducted in accordance with Australian copyright law and the Privacy Act 1988 (Cth), ensuring full compliance with local regulations applicable to photography services in Australia Melbourne.
| # | Description of Service | Duration / Qty | Rate (AUD) | Amount (AUD) |
|---|---|---|---|---|
| 1 | Lead Photographer — Full-day on-site commercial photography session (8 hours including setup and teardown) | 1 day | $1,850.00 | $1,850.00 |
| 2 | Assistant Photographer — Support for lighting, lens changes, and client direction | 1 day | $650.00 | $650.00 |
| 3 | Professional lighting kit (strobes, softboxes, reflectors, modifiers) — rental and setup | 1 day | $420.00 | $420.00 |
| 4 | Post-production editing — colour correction, retouching, and cropping of up to 120 final images | 120 images | $18.00 / image | $2,160.00 |
| 5 | High-resolution digital delivery (TIFF and JPEG formats) via secure cloud transfer | 1 package | $250.00 | $250.00 |
| 6 | Travel and accommodation allowance (within 50 km radius of Melbourne CBD) | 1 day | $180.00 | $180.00 |
| 7 | Image licensing — commercial use, unlimited duration, all media (print, digital, social, broadcast) | 1 licence | $950.00 | $950.00 |
| 8 | On-site consultation and creative direction pre-shoot (1 hour, at client premises in Melbourne) | 1 hour | $220.00 | $220.00 |
| 9 | Contingency and equipment insurance surcharge | 1 day | $120.00 | $120.00 |
| 10 | Goods and Services Tax (GST) @ 10% | — | 10% | $7,800.00 |
| TOTAL ESTIMATED COST (Incl. GST): | $7,800.00 | |||
* All amounts are quoted in Australian Dollars (AUD). GST is included as per Australian Taxation Office requirements for registered businesses in Australia Melbourne.
The Photographer will conduct a pre-shoot consultation no fewer than five (5) business days prior to the scheduled shoot date. The principal photography session is estimated to span eight (8) hours, commencing at 09:00 AM and concluding by 05:00 PM, subject to natural light conditions and client requirements.
Following the shoot, the Photographer will deliver a curated selection of edited, high-resolution images within ten (10) business days. A preliminary proof gallery of up to twenty (20) images will be available for client review within four (4) business days of the shoot date. Final delivery will be made via a secure, password-protected cloud platform with a download link valid for ninety (90) days.
- This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. After this period, pricing may be subject to revision due to market conditions, equipment costs, or availability of the Photographer.
- Payment terms: A non-refundable deposit of 50% of the total estimated amount is required to secure the Photographer's booking. The remaining 50% balance is due within fourteen (14) days of final image delivery.
- All payments are to be made in Australian Dollars (AUD) via bank transfer to the account details provided by LensCraft Studio Pty Ltd, Australia Melbourne.
- The Photographer retains full copyright ownership of all images produced. The client receives a non-exclusive, perpetual commercial licence as specified in Line Item 7 of this Quotation Estimate.
- Should the shoot be rescheduled by the client with fewer than seven (7) days' notice, a rescheduling fee of 25% of the total Quotation Estimate value will apply.
- In the event of force majeure (including but not limited to severe weather, natural disasters, or government-mandated restrictions in Australia Melbourne), the Photographer reserves the right to reschedule without penalty to either party.
- This Quotation Estimate does not constitute a binding contract until both parties have executed a formal Service Agreement incorporating the terms herein.
- All work will be performed in compliance with the Australian Consumer Law (2010), the Copyright Act 1968 (Cth), and applicable Victorian state regulations governing photography and commercial services in Australia Melbourne.
- The Photographer carries public liability insurance of no less than $20,000,000 AUD, valid throughout the duration of the engagement.
- Any additional services, extended hours, or scope changes beyond what is described in this Quotation Estimate will be quoted separately and require written client approval before commencement.
By signing below, the client acknowledges receipt of this Quotation Estimate and agrees to the terms, conditions, and pricing outlined herein for the engagement of the Photographer services in Australia Melbourne. This acceptance does not constitute a final contract but serves as a mutual expression of intent to proceed toward a formal Service Agreement.
For LensCraft Studio Pty Ltd(Photographer / Authorised Representative)
Name: _________________________
Date: _________________________ For the Client
(Authorised Signatory)
Name: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX
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