Quotation Estimate Police Officer in Pakistan Islamabad –Free Word Template Download with AI

Quotation No.: QTE/2025/PI/0472

Date of Issue: 15 June 2025

Validity Period: 30 Days from date of issue

Prepared For:

Mr. Ahmed Raza Khan

Director, Federal Housing Authority

Islamabad, Pakistan

Dear Sir,

Thank you for your inquiry regarding the deployment of professional security personnel for your premises. We are pleased to present this Quotation Estimate for the provision of a qualified Police Officer to serve in a dedicated security capacity at your designated facility within Pakistan Islamabad. This document outlines the complete scope of services, associated costs, and contractual terms governing the engagement.

1. Scope of Services

The Quotation Estimate below covers the full-time deployment of one (1) certified Police Officer with a minimum of five (5) years of active service experience in the Islamabad Police Department or a comparable law enforcement agency within Pakistan Islamabad. The Police Officer shall be responsible for the following duties:

Patrolling and monitoring of all designated premises, perimeters, and access points on a 24/7 rotational basis.
Maintaining a visible security presence to deter unauthorized entry, theft, and criminal activity.
Conducting visitor and vehicle registration at all entry and exit points.
Operating and monitoring CCTV surveillance systems, access control panels, and alarm infrastructure.
Responding to emergency situations, fire alarms, and medical incidents in coordination with local emergency services in Pakistan Islamabad.
Preparing daily incident reports, shift handover logs, and weekly security assessments.
Coordinating with the Islamabad Police Station and relevant federal agencies as required by protocol.
Ensuring compliance with all security directives issued by the client and applicable regulations of the Government of Pakistan.

2. Itemized Cost Breakdown

#	Description of Service / Item	Quantity	Unit Rate (PKR)	Amount (PKR)	Duration
1	Monthly salary and allowances for one (1) Police Officer (including basic pay, house rent allowance, medical allowance, and transport allowance)	1 Officer	85,000	85,000	Per Month
2	Uniform, protective gear, and standard equipment (baton, radio, flashlight, body camera)	1 Set	45,000	45,000	One-time
3	Supervisory oversight and quality assurance by a Senior Security Manager (weekly site visits in Pakistan Islamabad)	4 Visits	12,000	48,000	Per Month
4	Communication equipment (two-way radio, SIM card, and monthly data plan)	1 Unit	3,500	3,500	Per Month
5	Insurance coverage (personal accident and third-party liability) for the Police Officer	1 Policy	15,000	15,000	Per Month
6	Administrative and coordination fees (background verification, licensing, and regulatory compliance in Pakistan Islamabad)	1 Lot	20,000	20,000	One-time
7	Contingency and emergency response fund (allocated for unforeseen operational needs)	1 Lot	10,000	10,000	Per Month
Sub-Total (Monthly Recurring)				141,500	Per Month
Sub-Total (One-Time Charges)				65,000	One-time
Grand Total for First Month (Inclusive of All Charges)				206,500	—
Grand Total for 12-Month Contract				1,754,000	Annual

3. Terms and Conditions

This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Beyond this period, rates may be subject to revision based on prevailing market conditions in Pakistan Islamabad.
The Police Officer assigned shall undergo a comprehensive background check, including verification of service records, criminal history clearance, and psychological evaluation, prior to deployment at the client's premises.
Payment terms: 50% advance payment upon acceptance of this Quotation Estimate, with the remaining 50% due by the 5th of each subsequent month. All payments shall be made via bank transfer to the account designated by Capital Security & Protection Services (Pvt.) Ltd.
The contract period is twelve (12) months, renewable upon mutual written agreement. Either party may terminate the engagement with thirty (30) days' written notice.
The Police Officer shall operate under the direct supervision of the client's designated security coordinator while remaining employed by Capital Security & Protection Services (Pvt.) Ltd.
All services rendered shall comply with the Pakistan Penal Code, the Islamabad Capital Territory Police Ordinance, and any applicable federal or provincial regulations governing private security operations in Pakistan Islamabad.
The client shall provide the Police Officer with a designated duty station, access to necessary facilities, and reasonable working conditions at the premises.
Any additional services, overtime, or emergency deployments beyond the scope defined in this Quotation Estimate shall be billed separately at pre-agreed hourly rates.
Disputes arising from this agreement shall be resolved through arbitration in accordance with the Arbitration Act, 1940, with the seat of arbitration in Islamabad, Pakistan.

Note: This Quotation Estimate does not include Goods and Services Tax (GST) at the prevailing rate of 18%, which shall be added to the total amount as per the Federal Board of Revenue regulations applicable in Pakistan Islamabad. The final invoice will reflect the applicable tax amount. 4. Acceptance and Authorization

By signing below, the client acknowledges receipt of this Quotation Estimate and agrees to the terms, conditions, and pricing outlined herein for the deployment of the Police Officer at the specified location in Pakistan Islamabad.

For Capital Security & Protection Services (Pvt.) Ltd.
Authorized Signatory
Name: _________________________
Designation: Managing Director
Date: _________________________ For the Client
Authorized Signatory
Name: _________________________
Designation: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX

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