Quotation Estimate Psychiatrist in Uganda Kampala –Free Word Template Download with AI

Quotation Estimate No.:	QTE/KMP/2025/0312
Date of Issue:	12 June 2025
Valid Until:	12 July 2025 (30 days)
Prepared For:	Uganda Ministry of Health – Kampala Regional Directorate
Attn:	Dr. Sarah Nakato, Regional Health Officer
Address:	Ministry of Health Building, Kampala, Uganda
Service Category:	Psychiatrist Consultation & Outpatient Mental Health Care
Location of Service:	Kampala, Uganda

1. Introduction & Scope of Services

This Quotation Estimate is issued by Kampala Mental Health & Psychiatry Centre in response to the request for professional Psychiatrist services to be delivered within the Kampala, Uganda metropolitan area. The scope of this Quotation Estimate encompasses a comprehensive package of psychiatric consultation, diagnostic assessment, pharmacological management, psychotherapy sessions, and follow-up care for a cohort of up to two hundred (200) patients referred by the Kampala Regional Directorate of Health over a period of twelve (12) months.

Our team of board-certified Psychiatrist professionals, registered with the Uganda Nursing and Midwifery Council (UNMC) and the Uganda Medical and Dental Council (UMDC), will provide evidence-based mental health interventions aligned with the Uganda National Mental Health Policy (2018–2030) and the World Health Organization (WHO) guidelines for psychiatric care in sub-Saharan Africa. All Psychiatrist consultations will be conducted at our fully equipped facility on Kampala Road, Kampala, Uganda, or at designated satellite clinics in the Wakiso and Mukono districts as required by the referral protocol.

2. Itemized Cost Breakdown

No.	Description of Psychiatrist Service	Unit	Qty	Unit Cost (UGX)	Total Cost (UGX)
1	Initial Psychiatrist Consultation & Diagnostic Assessment (includes psychiatric history, mental status examination, and DSM-5/ICD-11 diagnostic formulation)	Session	200	180,000	36,000,000
2	Follow-up Psychiatrist Review Appointments (minimum 4 sessions per patient per year for medication management and progress monitoring)	Session	800	120,000	96,000,000
3	Individual Psychotherapy / Cognitive Behavioural Therapy (CBT) Sessions conducted by a licensed Psychiatrist or Clinical Psychologist under Psychiatrist supervision	Session	600	150,000	90,000,000
4	Psychiatric Medication Dispensing & Pharmacological Management (including antipsychotics, mood stabilizers, anxiolytics, and antidepressants sourced from approved Uganda Pharmacy & Poisons Board vendors)	Month	1,200	95,000	114,000,000
5	Psychiatric Crisis Intervention & Emergency Triage (24/7 on-call Psychiatrist availability for acute psychotic episodes, suicidal ideation, and severe withdrawal management in Kampala, Uganda)	Month	12	2,500,000	30,000,000
6	Community Outreach & Psychoeducation Workshops in Kampala Sub-counties (delivered by Psychiatrist team to schools, workplaces, and community health centres)	Workshop	24	850,000	20,400,000
7	Psychiatric Case Management, Record Keeping & Monthly Reporting to Kampala Regional Health Directorate	Month	12	1,200,000	14,400,000
8	Psychiatrist Professional Development, Supervision & Quality Assurance (quarterly peer review, continuing medical education, and NURB compliance audits)	Quarter	4	1,800,000	7,200,000
Subtotal (UGX)					408,000,000
VAT @ 18% (Uganda Revenue Authority)					73,440,000
GRAND TOTAL (UGX)					481,440,000

3. Terms & Conditions of This Quotation Estimate

This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Beyond this period, all Psychiatrist service rates and medication costs may be subject to revision based on prevailing market conditions in Uganda Kampala.
Payment shall be made in Ugandan Shillings (UGX) via bank transfer to the account of Kampala Mental Health & Psychiatry Centre, Stanbic Bank Uganda, Branch: Kampala Road, Account No. 0104-5678-9012, within fourteen (14) days of invoice issuance.
A mobilization advance of twenty-five percent (25%) of the total Quotation Estimate value is required prior to commencement of Psychiatrist services. The remaining balance shall be invoiced on a monthly basis in arrears.
All Psychiatrist consultations and therapeutic interventions will be conducted in strict compliance with the Uganda Mental Health Act (2003, as amended), the Data Protection and Privacy Act (2019), and the ethical codes of the Uganda Medical and Dental Council.
Confidentiality of all patient records is guaranteed. No patient-identifiable information will be disclosed to third parties without written consent, except where mandated by Ugandan law or court order.
This Quotation Estimate does not include inpatient psychiatric admission, forensic psychiatric evaluation, or specialized neurosurgical procedures. Should such services be required, a separate Quotation Estimate will be issued.
Force majeure events, including but not limited to civil unrest, epidemic declarations by the Uganda Ministry of Health, or government-imposed lockdowns in Kampala, shall suspend service delivery obligations without penalty to either party.
Disputes arising from this Quotation Estimate shall be resolved through mediation under the Uganda Arbitration Act (2000), with the seat of arbitration in Kampala, Uganda.

4. Acceptance & Authorization

By signing below, the client acknowledges receipt of this Quotation Estimate for Psychiatrist services in Uganda Kampala and agrees to the terms and conditions outlined herein. This Quotation Estimate constitutes a binding offer upon countersignature by both parties.

For: Kampala Mental Health & Psychiatry Centre

Name: Dr. James Okello, MBChB, MMed (Psychiatry)
Title: Lead Psychiatrist & Medical Director
Signature: _________________________
Date: _________________________
Official Stamp: For: Uganda Ministry of Health – Kampala Regional Directorate

Name: Dr. Sarah Nakato, MBChB, MSc (Public Health)
Title: Regional Health Officer
Signature: _________________________
Date: _________________________
Official Stamp: ⬇️ Download as DOCX Edit online as DOCX

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