Quotation Estimate Special Education Teacher in Japan Osaka –Free Word Template Download with AI

Quotation Estimate No.	QEST-2025-OSK-0472
Date of Issue	15 June 2025
Valid Until	15 July 2025 (30 days from issue date)
Prepared For	Osaka Metropolitan Board of Education — Special Needs Division
Prepared By	Mr. Kenji Tanaka, Senior Account Manager
Service Location	Japan Osaka — Chuo-ku, Nishi-ku, and Suminoe-ku school districts
Contract Duration	12 months (April 2026 – March 2027 academic year)

1. Purpose and Scope of This Quotation Estimate

This Quotation Estimate is issued by Osaka Educational Support Services Co., Ltd. to provide a comprehensive, itemized cost breakdown for the recruitment, placement, and ongoing professional support of a qualified Special Education Teacher to serve within the public school system of Japan Osaka. The scope of this engagement covers the full academic year and includes pre-arrival preparation, in-country onboarding, weekly instructional delivery, individualized education plan (IEP) development, parent and caregiver consultation, and continuous professional development. All pricing in this Quotation Estimate reflects current market rates for specialized educational personnel in the Kansai region and is denominated in Japanese Yen (JPY).

2. Detailed Itemization of Services and Costs

No.	Description of Service	Quantity	Unit Rate (JPY)	Subtotal (JPY)	Period
1	Recruitment and vetting of a certified Special Education Teacher with minimum 5 years of experience in inclusive and special-needs classrooms in Japan Osaka	1 position	180,000	180,000	One-time
2	Monthly base salary for the Special Education Teacher (including statutory allowances, housing stipend, and transportation pass for Osaka municipal transit)	12 months	520,000	6,240,000	Monthly
3	Pre-arrival orientation and cultural integration programme (Japanese language refresher, Osaka municipal education policy briefing, IEP framework training)	1 package	95,000	95,000	One-time
4	Weekly instructional delivery: 25 hours per week of direct classroom instruction for students with developmental, sensory, or learning disabilities	50 weeks	12,500	625,000	Weekly
5	Individualized Education Plan (IEP) design, quarterly review, and annual reassessment documentation	5 cycles	45,000	225,000	Quarterly
6	Parent and caregiver consultation sessions (minimum 4 sessions per term, conducted in Japanese or English as required)	12 sessions	18,000	216,000	Per session
7	Professional development: attendance at Osaka Prefectural Special Education seminars, workshops, and peer-observation programmes	6 events	35,000	210,000	Per event
8	Administrative support: payroll processing, tax filing (Japanese resident tax and income tax), social insurance enrolment, and visa/work-permit maintenance	12 months	28,000	336,000	Monthly
9	Supervisory oversight: monthly performance review by a senior Special Education Teacher mentor based in Japan Osaka	12 months	40,000	480,000	Monthly
10	Contingency and miscellaneous (classroom materials, assistive technology licensing, emergency substitute coverage up to 5 days)	1 package	150,000	150,000	One-time
TOTAL ESTIMATED COST (JPY)				8,957,000

3. Payment Schedule

In accordance with the terms of this Quotation Estimate, payment shall be structured as follows:

Advance payment (30%): JPY 2,687,100 — due within 14 business days of signed acceptance of this Quotation Estimate.
Mid-term payment (40%): JPY 3,582,800 — due upon completion of the 6th month of service delivery.
Final payment (30%): JPY 2,687,100 — due within 21 business days of the end of the 12-month contract period.

All payments shall be made via bank transfer to the account designated by Osaka Educational Support Services Co., Ltd. Late payments shall incur an interest charge of 1.5% per month on the outstanding balance.

4. Terms and Conditions

This Quotation Estimate is valid for 30 calendar days from the date of issue. After the expiry date, all rates and availability must be reconfirmed in writing.
The Special Education Teacher named under this Quotation Estimate must hold a valid Japanese teaching licence (kyouin shoken) with a special-education endorsement, or an equivalent credential recognized by the Osaka Prefectural Board of Education.
All services described in this Quotation Estimate shall be delivered in compliance with the Act on the Promotion of Support for Persons with Disabilities (2013) and the Osaka City Inclusive Education Guidelines.
Confidentiality: All student records, IEP documents, and personal data handled by the Special Education Teacher are subject to Japan's Act on the Protection of Personal Information (APPI). Breach of confidentiality shall result in immediate contract termination.
Either party may terminate this engagement with 60 days' written notice. In the event of early termination, a pro-rata refund of unused fees shall be issued within 30 days.
This Quotation Estimate does not constitute a binding contract until both parties have executed the formal Service Agreement in duplicate.
All disputes arising from this Quotation Estimate shall be resolved through mediation under the Osaka District Court jurisdiction.
Force majeure events (natural disasters, government-mandated school closures, public health emergencies) shall suspend obligations without penalty for a period not exceeding 90 days.

5. Acceptance and Authorization

By signing below, the undersigned parties acknowledge that they have read, understood, and agree to all terms set forth in this Quotation Estimate for the provision of Special Education Teacher services in Japan Osaka.

For Osaka Educational Support Services Co., Ltd.

Name: Kenji Tanaka

Title: Senior Account Manager

Signature & Date

For Osaka Metropolitan Board of Education

Name: ______________________

Title: Director, Special Needs Division

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