Quotation Estimate Surgeon in Kenya Nairobi –Free Word Template Download with AI

Quotation Estimate

Quotation Estimate No.	NSE-QE-2025-0347
Date of Issue	12 June 2025
Valid Until	12 July 2025 (30 days from date of issue)
Prepared For	Dr. Amina Wanjiru, Chief Medical Officer, Nairobi County Referral Hospital, Nairobi, Kenya
Prepared By	Prof. James Mwangi, Consultant Surgeon, Nairobi Surgical Excellence Centre
Service Location	Nairobi Surgical Excellence Centre, Westlands, Kenya Nairobi
Currency	Kenyan Shillings (KES)

Dear Dr. Wanjiru,

Thank you for your request for a formal Quotation Estimate regarding the engagement of a senior Surgeon for elective and emergency surgical procedures at the Nairobi County Referral Hospital. This Quotation Estimate has been prepared in accordance with the standards set by the Kenya Medical Association and the Health Regulatory Authority of Kenya. All pricing reflects the current market rates for surgical services in Kenya Nairobi and is subject to the terms outlined herein.

As a board-certified Surgeon with over twenty-two years of clinical experience practising in Kenya Nairobi, I am pleased to present this comprehensive Quotation Estimate covering the full scope of surgical services, anaesthetic support, post-operative care, and associated consumables. This Quotation Estimate is structured to provide full transparency and to facilitate your internal budgeting and procurement processes within the Nairobi County Health Management Team.

1. Scope of Surgical Services

This Quotation Estimate covers the following surgical procedures to be performed by the designated Surgeon at the Nairobi Surgical Excellence Centre, located in the Westlands district of Kenya Nairobi:

Item No.	Description of Service	Quantity	Unit Rate (KES)	Total (KES)
1.1	Consultation and pre-operative assessment by the Surgeon (includes history, physical examination, and surgical planning)	1	15,000	15,000
1.2	Elective laparoscopic cholecystectomy performed by the Surgeon in a fully equipped operating theatre in Kenya Nairobi	1	285,000	285,000
1.3	General anaesthesia and intra-operative monitoring (anaesthetist, nursing staff, and equipment)	1	95,000	95,000
1.4	Surgical consumables: laparoscopic instruments, trocars, sutures, drapes, and sterile supplies	1	72,000	72,000
1.5	Post-operative ward stay (48 hours) including nursing care, medications, and daily review by the Surgeon	2 days	28,000	56,000
1.6	Post-operative follow-up consultation by the Surgeon (Day 7 and Day 21)	2	8,000	16,000
1.7	Emergency surgical call-out availability (24/7 standby for the Surgeon, Kenya Nairobi coverage)	1 month	45,000	45,000
1.8	Pathology and histology analysis of excised tissue samples	1	22,000	22,000
1.9	Pre-operative investigations: full blood count, liver function, renal panel, ECG, and chest X-ray	1	18,500	18,500
1.10	Medical record documentation, discharge summary, and referral letter preparation	1	5,000	5,000
Subtotal				633,500
VAT (16%)				101,360
GRAND TOTAL (KES)				734,860

2. Surgeon Qualifications and Credentials

The Surgeon named in this Quotation Estimate holds the following qualifications, all verified and registered with the relevant Kenyan medical authorities:

MBChB, University of Nairobi (1998)
Membership of the College of Surgeons of East Africa (MCSA) (2004)
Fellowship in General and Laparoscopic Surgery, Royal College of Surgeons, London (2007)
Kenya Medical Practitioners and Dentists Council (KMPDC) Licence No. KMPDC/2005/2214
Registered Specialist Surgeon, Health Regulatory Authority, Kenya Nairobi
Member, Kenya Surgical Association (KSA)

3. Terms and Conditions of This Quotation Estimate

This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Any acceptance beyond this period may be subject to revised pricing due to fluctuations in surgical consumable costs in Kenya Nairobi.
Payment terms: Fifty percent (50%) of the total amount is due upon acceptance of this Quotation Estimate and scheduling of the procedure. The remaining fifty percent (50%) is due within seven (7) days of discharge from the surgical facility.
All payments shall be made in Kenyan Shillings (KES) via bank transfer to the account of Nairobi Surgical Excellence Centre, Equity Bank, Westlands Branch, Kenya Nairobi, Account No. 0123456789.
The Surgeon reserves the right to defer or modify the surgical plan if intra-operative findings necessitate a change in procedure. Any additional costs arising from such modifications will be communicated to the patient or their representative prior to the additional intervention, and a supplementary Quotation Estimate will be issued.
This Quotation Estimate does not cover complications requiring prolonged intensive care, re-operation, or extended hospitalisation beyond the 48-hour post-operative period specified herein.
All surgical procedures will be conducted in compliance with the Kenya Health Act (2017), the Medical Practitioners and Dentists Act (Cap 133), and the standards of the Health Regulatory Authority of Kenya.
The Surgeon and the facility maintain comprehensive professional indemnity insurance covering all surgical procedures performed in Kenya Nairobi. A certificate of insurance may be provided upon request.
Confidentiality of all patient medical records and data is guaranteed in accordance with the Kenya Data Protection Act (2019).
This Quotation Estimate is non-transferable and is issued specifically for the client named above. Any change in the requesting institution or patient requires a revised Quotation Estimate.

4. Acceptance and Authorisation

By signing below, the client acknowledges receipt of this Quotation Estimate and agrees to the terms and conditions set forth herein. The engagement of the Surgeon for the described surgical services in Kenya Nairobi shall commence upon written confirmation and receipt of the initial payment.

For and on behalf of Nairobi Surgical Excellence Centre
Prof. James Mwangi, Consultant Surgeon
Signature: _________________________
Date: _________________________ Accepted by (Client)
Dr. Amina Wanjiru, CMO
Nairobi County Referral Hospital
Signature: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX

Create your own Word template with our GoGPT AI prompt:

GoGPT